(i) Original Works.

(ii) Repairs Works/Maintenance (Para 88 of ‘D’Code)

2.1.1 Works are classified in two Categories:

The repairs works are again classified in two categories.

(i) Ordinary Repairs/Maintenance i.e. pure maintenance.(para 133 ‘D’ Code)

(ii) Special Repairs (Para 134 ‘D’Code)

2.1.2 The Estimate for ordinary repairs lapses on the last day of financial year or such other date as may be fixed by Government. (para 137 ‘D’)

2.1.3 Estimate for original work or special repairs remains current till completion of the work if completed with in 5 years of its sanction. If execution is not taken within 5 years of its sanction, the sanction lapses. (Para 139 & 186 ‘D’ code).

2.1.4 In case of works involving both original and repair operations such as replacements etc., for the purpose of ascertaining the power of sanction, the whole cost should betaken to original work but eventually the cost difference between new work and that of the replaced work should be treated as original and the cost dismantled portion be classified under repairs. (Para 93 ‘D’ code)

2.1.5 No original work should be started without administrative approval and sanction to technical Estimate thereafter.

2.1.6 (a) The necessity for obtaining revised Administrative Approval arises when the expenditure is likely to exceed.

i) The original Administrative Approval,

AND

ii) The technical sanction by more than the limits prescribed by Government from time to time or when material deviations occur. (Para 102 ‘D’ Code).

(b) Administrative Approval in Respect of Major and Medium Projects

The Administrative Approval for Major & medium Projects covers the following three parts.

i) Estimates based on Detailed investigation

ii) Sub Estimates prepared for representative works.

iii) Lumpsum provisions.

In respect of Part-I : The provision of applying 10% above Administrative Approval for according technical sanction is not available. This restriction does not apply if the SSR is changed upwards and if material’s cost go up.

In respect of Part-II : The provisions of applying 10% over the Administrative Approval is available.

In respect of Part-III : Detailed technical sanction has to be sent to Government in which case the Estimates come under Part-I.

(G. O. Ms. NO. 47, I&P, Dt: 05.03.1980).

2.1.7 If the repair works requisitioned by Civil Officers does not exceed not exceed Rs. 2500/- Executive Engineer may order direct execution without Estimate(Para 110 ‘D’ code)

2.1.8 Splitting of works or purchases in to bits, the total value of which exceeds the powers of sanction of an authority is not permitted by the provisions allowed for individual petty works. (Para 111 ‘D’ Code)

2.1.9 (a) i) Works each costing more than Rs. 1.00 lakh and those each costing less than Rs. 1 lakh but from part of a scheme of Rs. 5 lakhs and above are Major Works.

iii) All other works costing less than one lakh are Minor Works.

(b) Incidentally works each costing more than Rs. 1.00 lakh are to be classified under capital head.

2.1.10 Certain works which are of original Character are classified as repairs works.

(Note: 26(3) and (4) in Appendix 4 of ‘A’ Code)

2.1.10 Superintending Engineers and Executive Engineers can sanctioned detailed works Estimates against the provisions under each head sanctioned in the project.

sanctioning Estimates, the works should be inspected by the Engineers as per guidelines given under.

i)	Works Costing more than Rs. 10.00 lakhs	:	Chief Engineer
ii)	Works costing more than 3 lakhs but not exceeding Rs. 10 lakhs	:	Superintending Engineer
iii)	Works Costing more than 1.00 lakh but not more than 3 lakhs	:	Executive Engineer
iv)	Works costing less than Rs. 1.00 lakh	:	Dy. Executive Engineer

(G. O. Ms. NO. 492 PWD, Dt: 14.05.1973)

The total of LS Provision in earth work Estimate should not exceed 10% of the value of work Estimated based on detailed measurements, in respect of works costing Rs. 1.00 lakh and 5% in respect of works costing over Rs. 1.00 lakh.

(CE.MI. Memo. No. F4/70-79/79-5, Dt: 10.11.1979 & even number Dt:23.12.1985)

PS Charges are provided in the Estimates at the following rates. The PS charges should not be diverted for any other items of work.

a)	Estimates upto Rs. 10000/-	:	5%
b)	Estimates above Rs. 10000/- upto 1.00 lakh	:	4% subject to a minimum of Rs.500
c)	Estimates above Rs. 1.00 lakh and upto Rs. 100 lakhs	:	3% subject to a minimum of Rs. 4000
d)	Estimates above Rs. 100 lakhs	:	2 ½ % subject to a minimum of Rs. 3 lakhs.

(Para 117 of ‘D’ Code)

The provision for in PS Charges in working Estimates is to be made with reference to the cost of the big project of which the working Estimates forms part of (G. O. Ms. NO. 987 PWD, Dt: 18.07.1972)

A Provision of 1% should be made towards handling charges in the Estimates for purchase of machinery.

The provision of contingencies should not be diverted for any other new items subject to however the exceptions covered by Para 428(e).

Unforeseen items of work are provided at the rate of 2% (Para 117 –a of ‘D’ code).

Audit charges are provided at 1% in Irrigation Projects.

(a) The provision for establishment and T&P charges is made in the Estimate for Irrigation Projects. (Para 396 ‘D’ code).

(b) the Provision for establishment and T&P charges is made in respect of other than Irrigation Projects as per rule 19 of Appendix 7 of APWA Code.

SCOPE OF ESTIMATES:

a) Only the items of work which meet the precise objects of the works should be executed. Any savings should not be used for additional work which is not contemplated by the Original Estimate without specific authority.

b) Savings due to abandonment of substantial section of any project sanctioned by an authority are not available for works on other sections of the project subject however to the exceptions laid down in para 398 of ‘D’ code.

c) A substantial section of project shall be considered to have been abandoned if the estimated cost of work in such section is not less than 5% of the total estimate of the project, excluding, in the case of Irrigation Projects, the estimated cost of head works.(para 182 of ‘D’code)

In exceptional cases, authority competent to sanction a project as a whole technically can accord technical sanction for deferent components in the absence of sanction to detailed Estimate for whole project provided such components are covered by Administrative Approval and the technical sanction to the component does not exceed 10% of the provision made therefore in the administrative sanction for that component.(Para 183 ‘D’ code)

Expenditure on maintenance of Government buildings is regulated with reference to the following

yard sticks Medical buildings (Hospitals)	Rs.3000/- per S.ft.
Educational Buildings	Rs. 2.20/- per S. Ft.
Other Buildings	Rs. 1.60/- per S. Ft.

G. O. Ms. NO. 211 TR & BSI, Dt: 05.07.1989)

Annual expenditure on ordinary repairs is limited to 4 ½ % of capital cost in respect of buildings aged more than 2 decades and 2 ½% in respect of buildings aged less than 2 decades. Capital cost excludes land cost and land appurtenants. (Para 144 & 144-A of ‘D’ Code).

Such items of work as are to be legitimately provided in an ordinary repair Estimate should not be classified as special repairs (para 148 ‘D’ Code).

While washing, painting etc., items of work to the buildings are to be carried out as per the below mentioned yard sticks.

Category of Builds	While washing	Color Washing	Snowcem/ Distemper	Oil Painting	Authority
1.Hospitals	Annual	Annual	Once in 3 years	Once in 2 to 3 years	Chief Engineer R&B Buildings
2. School & Colleges	Annual	Annual	Once in 3 years	2 to 3 years	Circular memo TA8/JE7/27/
3. Offices	Once in 2 years	Once in 2 years	Once in 2 to 3 years	Once in 3 years	452/82,Dt:24.06.1986.
4.Residentials	Annual	Once in 2 years	–	–	452/82,Dt:24.06.1986.
5. Hostels	Annual	Once in 2 years	–	–	452/82,Dt:24.06.1986.

As per circular memo. No.TA9/Cir/7350/91, Dt: 08.041992 of the CE (R&B) Buildings and Admn. Hyderabad, priority for roof leakages, structure as repairs etc., should be taken up as 1st priority and repairs to WS and sanitary fittings, electrical installations etc., should be taken as 2nd priority and while washing, color washing etc., should be taken up and completed after 1st and 2nd priorities.

Sanction of Estimates is no authority to incur expenditure unless funds are provided by competent authority. Works to be executed will have to be listed out and included in the budget for the year and the works started after the budget is voted.

(Govt. Memo. No. 1146-N2/67/4, PWD, Dt: 15.07.1967)

The finished or through rates should be rounded off as follows in the Estimates.

If the rate is less than Rs. 5/- then to the nearest 5 paise.

IF the rate is more than Rs. 5/- but below Rs. 50/- it should be rounded off to the nearest 10(ten) paise.

If the rate is more than Rs. 50/- but below Rs. 1000/- it should be rounded off to the nearest whole number.

Rates over Rs. 1000/- should be rounded off to the nearest ten.

The estimated amounts and estimated quantities should be rounded off as follows (For individual items or for the total work)

Amount/ Quantity in units	Round of to	Example
1. 3 Digits or less	Nearest whole number	9 Instead of 9.35 323 Instead of 323.25
2. 4. Digits	Nearest ten	4720 instead of 4723
3. 5 Digits	Nearest 100	66400 instead of 66385
4. 6 Digits	Nearest thousand	423000 instead of 423470
5. Lakhs	Thousands	6.23 Lakhs instead of 623460
6. Crores	Lakhs	5.44 Crores instead of 54374500

(G. O. Ms. NO. 345, Fin & Plg (PW) Dt: 08.09.1982)

Sanction of original authority should be obtained in case revised Administrative Approval is required.

(G. O. Ms NO. 1127, PWD, Dt: 20.08.1997)

Schedule of rates, the Chief Engineers under the control of Irrigation & Power Department be delegated with enhanced – powers to sanction such excess upto 35 percent of the cost of the original Estimate.

(G. O. Ms. NO. 1571 & P(Irr.V) Dept., Dt: 07.05.1980)

Works done for the welfare of scheduled tribes and for the development of scheduled areas at the cost of the Department concerned are exempt from the levy of percentage charges of establishment and T&P vide appendix 7 of APWA code.

(G. O. Ms. No. 245 PWD Dt: 24.02.1971)

The Estimate for deposit works shall include the following besides other items of work.

Establishment charges	:	13% of works outlay
Tools & Plant	:	1 ½ % of works outlay
Audits & Accounts	:	1% of works outlay
Pensionary Charges	:	1% of works outlay
	Total	16 ½ %

If the works on behalf of other Departments are executed, the charges to be levied shall be 14% of works outlay (Appendix 7 of APWA code)

In respect of works on behalf of local body, the local body shall pay 2 ½ % of the estimated cost subject to a minimum of Rs. 10/-

a)	For preparation of plans only 1%	:	Subject of a minimum of Rs. 10/-
b)	For preparation of estimates only 1 ½ %

(G. O. Ms. No. 395 PWD Dt: 28.03.1969)

No work shall be executed unless sufficient deposit is received by the Department.

(G. O. Ms. No. 875 MA Dt: 21.11.1970)

For issue of certificate of reasonableness of tender premium or for scrutiny of rates adopted in Estimates prepared by a university or other autonomous body for the purpose of obtaining grant from UGC, State Government charges shall be at ½% of the estimated cost exclusive of the cost of land.

(G. O. Ms. No. 974 PWD, Dt: 22.05.1970)

Uniform procedure for extra percentage allowable in earthwork. The Board of Chief Engineers decided to adopt the following allowances on earth work from 1.9.83.

1	To soil removal	:	Upto 5%
2	Compacting upto proctors density	:	Upto 10%
3	Shrinkage allowance	:	Upto 1%
4	Wastage Allowance	:	Upto 1%
5	Allowance for compaction and shrinkage in all cases of conveyance	:	12% to 12 ½%
6	Swell Factor (For conveyance clay by tippers/Lorries etc.,)	:	25%

(Circular Memo. No. T8/95/73-80-11, Dt: 8.9.80 of CEM/I)

Maintenance grant for Major and Medium irrigation works shall be worked out at Rs. 40% per acre annum.

Estimates after being sanctioned by proper authority should be returned to the Executive Engineer for record in his office.

(Para 211 of APWD Code)

REVISED ESTIMATES: A Revised technical sanction must be obtained whenever it is likely to exceed the estimate by more than the powers of the officers to pass excess over expenditure for any reason other than tender premium or whenever material developments necessitating revised Administrative Approval occur.

(Para 214 D. code G. O. Ms. NO. 242 PWDDT: 11.2.96 and G. O. Ms. No. 292 TR&B, Dt: 8.9.80)

The LS provisions in the Estimates of buildings of Irrigation of Department for water supply sanitary fittings (Internal and external) and electrification (Internal and external) shall be 15% and 10% respectively.

(ENC (Iri). Memo. DCE, 1/F4/7071/79-37, Dt: 23.2.88)

R&B Department:

i)	Provision for internal and external Electrification	:	7 ½%
ii)	Internal & External Water Supplying	:	12 ½%

(CE (B) Memo. T2/Lib/65-7, Dt; 26.9.73)

Superintending Engineers/Executive Engineers will have no powers to sanction excess over revised Estimates sanctioned by higher authorities.

(Govt. Memo. NO. 368-Y/70-3 PWD, Dt: 5.6.70)

The Departments seeking permission for road cutting for laying utility services may close the trench by themselves or request the R&B Department to close the trenches. In the later case, they have to deposit the required funds with the R&B Department. The R&B Department should not divert the funds.

(TR&B Memo. 1593/RIIICD 94, Dt: 10.10.95)

1.O. Ms. NO. 182 I&CAD, Dt: 27.9.97
2.SSRs shall be made effective from the 1st June, beginning of the Water Year, as Central/Stage Government budgets would have been approved and possible escalation in prices is known.
3.Estimates shall generally be prepared, sanctioned and tenders invited during June-October to ground the works in November (Nov-June), the beginning of the Annual Working Season.
4.SSR shall be made realistic based on market conditions, input prices, taking into consideration of Price indexes, supplied by Bureau of Statistics.
5.The SSR will contain rates for work by earth moving machinery (Cycle time, life of machinery etc.,) in respect of all major works including earth works. IN respect of small works costing less than Rs. 5.00 lakhs, the manual earth work rate is to be adopted. The Contractor will be given an option for manual or machine operations.
6.The Estimates shall be prepared realistically providing all statutory taxes and all overheads amenable to fairly accurate assessment.
7.The present practice of supply of Cement, Steel, Bitumen, Blasting Materials, by the Department is dispensed with. All Principal construction materials, like Cement, Steel, Bitumen etc., shall be procured by the contractors.
8.The Practice of mentioning quarries for construction materials and water along with the leads in the tender schedules is dispensed with. The contractor shall procure the required materials from the quarries of his choice as per the specifications mentioned in the Tender Schedules.
9.Price escalation is permitted in contracts for works costing over Rs. 2.00 lakhs with a period of completion exceeding eighteen months tenders should be called for only where land acquisition work is completed, design, detailed Estimates are ready and funding is assured, Milestones and liquidated damages are to be stipulated for works costing more than Rs. 50.00 lakhs. This Board of Chief Engineers is requested to evolve a formula for calculation of Price Escalation and obtain approval of the Government.
10.In performance of the work the defect liability period of 6 months shall be increased to 12 months. According to para 457 of APW “A” Code, action may be taken for conversion of cash deposits of contractors into interest bearing securities like National Savings Instruments other than Indira Vikas Patra. Necessary amendment to the specification No.28 of APSS will be issued separately.
11.Tenders with excess of 25% or less by 25% of the estimated rates shall be summarly rejected. Where the estimated rates is different from the current schedule of rates, the excess of reduction in the tender percentage shall be compared with the schedule of rates in operation at the time of evaluation of the tender. The rest of tenders will be scrutinized carefully to arrive at the reasonableness of the rates quoted.

CLASSIFICATION & REQUISITES FOR REGISTRATION:

O. Ms. No. 521 Irrgn (PW) Dt: 10.12.84) : (New rules) And proceedings of Board of Chief Engineers, Dt: 10.6.85 & G. O. Ms. NO. 1781 I&CAD, Dt: 27.9.97.

Classes of contractor	Value upto which can tender	Authority for Registration	Solvency required	Fee to be remitted	Certificate of past experience in a year
1	2	3	4	5	6
1. Special Class:
a) Civil	Above Five Crores	Board of Chief Engineers	Rs. 5 Lakhs	Rs. 500	Rs. 75 lakhs (Group of works) Rs. 50 lakhs (single work)
b) P.H Engg.
c) Furniture
d) Electrical
e)Fabrication & Erection of structural steel	Above Rs. 5 lakhs upto any amount	Board of Chief Engineers	Rs. 1 lakhs	Rs. 500	Rs. 8lakh(Group works) Rs. 5 lakh (Single Work)
2. Class-I
a) Civil	Above 100 lakhs and upto 500 lakhs	Board of CEs	Rs. 2 lakhs	Rs. 300	Rs. 15 lakhs (Group of works) Rs. 10 lakhs (Single work)
b) PH engg	Above Rs. 1 lakh and upto any amount	Board of CEs	Rs. 10000	Rs. 300	Rs. 3 lakhs (group of works) Rs. 2 lakhs (Single work)
c) Furniture	Above Rs. 1 lakh and upto any amount	Board of CEs	Rs. 10000	Rs. 300	Rs. 3 lakhs (group of works) Rs. 2 lakhs (Single work)
d) Electrical	Above Rs. 1 lakh and upto any amount	Board of CEs	Rs. 10000	Rs. 300	Rs. 3 lakhs (group of works) Rs. 2 lakhs (Single work)
e) Transport	Above Rs.2 lakhs upto any amount	Board of CEs	Rs. 100000	Rs. 300	Rs. 3 lakhs (group of works) Rs. 2 lakhs (Single work)
f)Fabrication & Erection of structural steel	Above Rs. 2 lakhs upto Rs. 5 lakhs	Board of CEs	Rs. 500000	Rs. 300
3. Class-II
b) PH Engg	Above Rs. 50000 and below Rs. 1 lakh	Chief Engineer	Rs. 10000	Rs. 150	Rs. 1 lakh (Group of works) Rs. 75000(Single work)
c) Furniture	Above Rs. 50000 and below Rs. 1 lakh	Chief Engineer	Rs. 10000	Rs. 150	Rs. 1 lakh (Group of works) Rs. 75000(Single work)
d) Transport	Above Rs. 50000 and below Rs. 1 lakh	Chief Engineer	Rs. 10000	Rs. 150	Rs. 1 lakh (Group of works) Rs. 75000(Single work)
e) Transport	Above Rs. 50000 and upto Rs. 2 lakhs	Chief Engineer	Rs. 10000	Rs. 150	Rs. 1 lakh (Group of works) Rs. 75000(Single work)
f) Fabrication & Erection of structural steel	Above Rs. 50000 and upto Rs. 2 lakhs	Chief Engineer	Rs. 25000	Rs. 150	Rs. 1 lakh (Group of works) Rs. 75000(Single work)
4. Class – III
a) Civil	10.40 lakhs	Superintending Engineer	Rs. 50000	Rs. 100	Rs. 3 lakhs
b) PH Engg	Upto Rs. 50000/-	Superintending Engineer	Rs. 50000 for (b) to (e) &	Rs. 100	Rs.40000 (Single work)
c) Furniture	Upto Rs. 50000/-	Superintending Engineer	Rs. 50000 for (b) to (e) &	Rs. 100	Rs.40000 (Single work)
d) Electrical	Upto Rs. 50000/-	Superintending Engineer	Rs. 50000 for (b) to (e) &	Rs. 100	Rs.40000 (Single work)
e) Transport	Upto Rs. 50000/-	Superintending Engineer	Rs. 50000 for (b) to (e) &	Rs. 100	Rs.40000 (Single work)
f) Fabrication & Erection of Structural Steel			Rs. 10000 for (f)		Rs.40000 (Single work)
5 Class-IV
a) Civil	2.10 lakhs	Superintending Engineer	Rs. 25000	Rs. 50	Rs. 1 lakh
6 Class-V
a) Civil	Upto Rs. 2 laks	Executive Engineer	Rs. 10000	Rs.30	The applicant should have functioned as agent or an employee under class I contractor.

RULES FOR Registration

1.The monetary values for past experience are those that executed during one year but any one year during past five years can be considered. 2.For works in Groups of PH engg. Furniture, electrical & Transport, Registration will be done for class 1 to class 3rd only.
3.For transport registration in Class-3rd, the applicant shall possess one Transport vehicle in his name.
4.For PH. Engg. Works the contractor shall have plumbing License or license Plumber as his technical agent.
5.For Electrical works, the contractor shall be a Licensed electrical or possess an Electrician as his Technical Agent.
6.Income Tax clearance certificate should be produced by all applicants including cooperative societies.
7.The Registration shall be done twice in a year only(i.e. January & June) and will be for five years in that particular class.
8.The following documents shall be produced for Registration.

Application Form in the prescribed proforma with Rs.5/- court fee stamp affixed thereon. (Act No. 22/1989).

Treasury challan or DD towards Registration Fees.

Solvency certificate from MRO/a Scheduled Bank.

Experience Certificate.

Latest Income-Tax Clearance Certificate.

Latest Income-Tax Clearance Certificate.

Partnership Deed & Form ‘C’of Registrar of Firms in the case of Partnership Firms/Companies.

Copy of engg. Degree in the case of unemployed Engg. Graduates.

9.A Contractor can register his name in more than one category.
10.Before registering in any class or category the contractor shall be asked to sign in the code of conduct appended to the Divisional copy of APSS.
11.A Contractor shall not apply for Registration in his name and also in the name of partnership company which runs in his name in the same class/category at time.
12.The Register of contractors should be periodically reviewed by the Registering authorities for weeding out from the approved lists such contractors who have not secured any work during a period of three consecutive years.
13.The contractors of other states shall get themselves registered in this state before tendering for works in this state.
14.The name of the contractor can be removed if the.

1.He failed to execute a contract for more than once or for unsatisfactory execution (or) 2.Is found to have given false particulars or information at the time of registration (or)
3.Persistently violates the important conditions of Agreement Bond/ or labour regulations (or)
4.Is responsible for construction defects in a number of cases (or).
5.Is Declared bankrupt in solvency.

15.The fact of removal shall not be communicated to the concerned contractor. But if it is considered essential to make such communication, only bare intimation of the removal without assigning any reasons either orally or in writing is sufficient.
16.the Chief Engineer may blacklist a contractor with the approval of the Government for committing serious irregularities such as bribery, corruption, fraud, smuggling, unauthorized use or disposal of Government, materials, Interpolation in tenders, refusal to pay Government dues continuously, conviction by the court of law for offence involving more turpitude in relation to business dealings or suspected disloyalty to state.
17.Restoration may be considered at an appropriate time on the merits of each case by the authority who has passed the original orders in respect of all above cases.
18.If the partnership firm and also one or more of its partners tender for the same work the tenders of partners will not be taken into consideration (G. O. Ms. NO. 491 PWD, Dt: 14.05.1973)
19.Solvency certificate need not be insisted upon from the unemployed / Retrenched Engineers at the time of Registration.
20.Identity cards will be issued to the contractors by the registering authority.
21.A higher class contractor shall also be allowed to tender for works in the lower classes with out getting himself registered in the lower category.

4.1 TENDERS:

The tenders notices, Agreements and other contract documents should be drawn up in the standard forms (para 153 code ‘D’)

The standard forms are given in APSS Engineers and their subordinates are responsible for strict adherence to the terms and any violation tend to nullify or vitiate a contract (Para – 154)

Chief Engineer should not amend PS and standard forms in appendix of the APSS as such amendments may have legal implications. The Chief Engineer can amend detailed standard specifications.

(G. O. Ms. NO. 86, PWD, Dt: 21.01.1969)

All the preliminary specifications to APSS form part of LS contract where-as for K2 contracts those specified in appendix VA to APSS only are applicable i.e some sections of PS are not applicable.

Tenders should be invariably called for, for works costing Rs. 5000/- and above and the tenders notice should contain all the points covered by the G. O. 182 I&CAD Dt: 27.9.97 ( there is published as para 2.2.34).

(G. O. Ms. NO. 361, TR&B, Dt: 2.9.1985)

Tenders for all works costing Rs. 5.00 lakhs and above are to be published in prominent daily News Papers.

(G. O. Ms. No. 1007, TR&B Dept., Dt: 5.11.1976)

Tender Notices for all works costing more than Rs. 10000/- should be published in the “Tender Digest”(applicable to Irrigation Department including projects)

(G. O. Ms. NO. 362, Irr Dept., Dt: 12.8.1981/G. O. ms. NO.166, I&PD(PW)Dept., Dt: 5.7.1988)

The Government have permitted the Chief Engineer, Superintending Engineer and Executive Engineer to call for tenders giving 15 days time only instead of one month and also exempted the publication of tender notices in the “Tender Digest” in respect of Drought relief programme works.

(G. O. Ms. NO.475, Irrn (PW) Dept., Dt: 22.11.1982)

In respect of Minor works costing upto Rs. 10 lakhs of National Highways, it would be sufficient if the advertisements for such works are issued in tow regional papers, one printed in English and the other in the local language.

(mot. Letter No. NH.III/P4/82, Dt: 21.08.1985)

Fixation of time limit for receipt of tenders in all projects under Irrigation Department only.

i.	For work costing upto Rs. 10000	7 days
ii.	For works between Rs. 10000 and 1.00 lakh	15 days
iii.	For works between Rs. 1.00 lakh and Rs .5.00 lakhs	21 days
iv.	For works more than Rs. 5.00 lakhs	30 days

(G. O. Ms. NO. 11, Cood/80-5, Dt: 6.6.1980 I&P (PW) Dept.)

Time table for tender notices and tenders in Irrigation Department for publication in tender digest.

Sl No	Date of issue of tender notice	Date of receipt of tender notice by publication cell (Upto Friday)	Date of publication in Tender Digest	Date of receipt of opening tenders
1	Work costing 1st day	Between Rs. 10000/- and 7th day	25000/-10th day	25th day
2	Work costing 1st day	Between Rs.25000/- and 7th day	100000 10th day	25th day
3	Work costing 1st day	Between Rs.100000/- and 7th day	500000/- 10th day	30th day
3	Work costing 1st day	Above Rs. 50000/- 7th day	10th day	40th day

The uniform rate for the sale of tender documents is prescribed as follows:

1	Typed matter	:	Rs. 2.00 per each page
2	Printed matter	:	Rs. 4.50 per each page
3	Printed Tracing or plan	:	Rs. 6.00 per each. Irrespective of size
4	Minimum cost	:	Rs. 50

Sales Tax Extra (Circular Memo. No. DCE.1F4/76867/80, Dt: 5.02.1990 of Engineer-in-Chief, Irrigation, AP). These orders are in force from 01.03.1990, R&B Engineer-in-Chief, memo. No. 7446/TA-1/90, Dt: 06.03.1990.

The Accountant General has taken objection for providing average leads for conveyance of soils from the external borrow areas on the ground that SSR provides for actual leads and not average leads.

In respect of Estimates sanctioned for certain different items such as excavations of soils with different classification, excavation of foundations and excavation for tail end approach channels etc., the type of work involved under each of the above items for the same type of works varies in nature from structure to structure depending on site conditions, Clubbing up of the quantities in schedule-A for all similar items of works with difference conditions for quoting the rate by the contractor will result in a weighted average rate. It will not be possible for the Departmental officers to know the mind of the tenders about the breakup of the rates worked out for arriving the weighted average rate by the tenders for regulating payments. All Chief Engineers are requested to incorporate in the schedule-A quantities with its description for each sub-work sanctioned separately for inviting for inviting tenders in future.

(G. O. Ms. NO. COT/DEE.I/J2/95, Dt: 01.09.1995 of COT, Hyderabad)

4.1.14 The contractor should procedure documentary evidence of having paid Seigneriorage Charges to the Government as envisaged in G. O. ms. No. 243 Ind & Com, Department dt: 08.08.1986 amending the rule26(2) of APMMC rules 1966. IN the absence of production of such evidence, the normal seigneriorage fee together with five times penalty provided in the said rule will be recovered from the contractors bills the Government have cancelled the orders issued in govt. Memo. No. 49/B/1-2/91-2, Dt: 04.04.1991 of TR&B Department.

(G. O. Ms. No. 6 TR &B(B.II) Department, Dt: 12.01.1996)

4.2 TENDER SCHEDULES

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Works – Execution of public works – Tender contract system, streamling the procedure in processing of tenders – Revision of Clauses in Tender Schemes – Review of performance of Registered contractors etc., – Orders –Issued.

———————————————————————————————-

Irrigation & CAD (Projects. Wing. COD) Department.

GO. Ms. NO. 85 Dt: 20.03.1993

Read the following:-

ORDER:-

Government have been considering for some time the measures necessary to improve the present tendering procedure in the issue of tender notices and Schedules, receipt of tender, opening of tenders, scrutiny and acceptance of tenders.

1.For the purpose Government hereby issue the following orders.
2.Issue of tender schedules.

Notice inviting tender shall not be issued till the tender schedules are ready for issue.

1.Tender Schedule shall be issued to the contractors from the date of publication of the tender notice. The supply of tender schedules by post (if requested by contractor) will be done at the risk and responsibility of the contractor which should be made clear in the tender notice.

iii. The names and addresses of the contractors who purchased the tender schedules shall be kept confidential upto the time of opening of tenders. This is the personal responsibility of the super intending Engineer/Executive Engineer.

1.Contractors shall be required to pay the EMD as stipulated in the Tender Notice, at the time of purchase of tender schedules. The EMD shall be paid only through a crossed demand draft and in no other form. Specific mention to this effect shall be incorporated in the tender notice and the tender schedules. The EMD shall be refunded to the unsuccessful tenders soon after deciding the tenders.

2.The contractor, who buys the tender schedule and decides subsequently not to submit the tender for the work for any reason whatsoever, should return the tender schedules within seven days from the date of buying the same. If the contractor does not tender for the work but at the same time fails to return the tender schedules within 7 days he should be black-listed.

3.In cases where a registered contractor does not file any tender in a whole year even after buying tender schedules, he should be reverted to the next lower category of contractors and if he defaults in a similar way of two consequtive years his registration should be cancelled.

3) TENDERS

1.The Contractor shall quote for all items of works included in the tender schedules: if the contractor fails to quote for any or more items of work in the tender schedules, it shall be construed that such items are deemed to have been covered by the rates quoted for other items of work and he shall not be eligible for payment for such items of work for which rates are not quoted. The following conditions shall be incorporated in the tender schedules and Agreements. “Items for which no rates are quoted by the contractor in the tender schedules against the rates and approximate quantities shall not be paid for by the Department when executed and such items shall be deemed to have been covered by other rates and prices in the tender Schedules”.

ii The contractors must quite their rates in the tenders both in words and figures. IN case of any discrepancy between the rates quoted in words and figures, the rates quoted in words shall prevail, if the contractor fails to quote his rates in both words and figures, the tender will be treated as incomplete and his tender shall be rejected.

iii. Contractors shall be permitted to submit their tenders during working hours on any working day from the date of publishing the tender notice upto the time and date of closing of tenders.

1.The contractor shall be allowed to submit the tender either personally or through his agent or by post. In case of submission of tender by post, the risk and responsibility for either loss or delay in transit of the same is to be borne by the contractor and the tender opening authority will not consider any tender received by him after expiry of date and time fixed for receipt of tender.

2.As per present orders a stipulation is made in the tender notice that the tender has to keep his tender valid for 2 months/3 months. Instances have come to the notice of Government where some contractors have withdrawn the tenders during the validity period. The prevent this in future, the tender notices should clearly stipulate that the contractor who withdraws his offer within the validity period will forfeit his EMD.

3.As per the existing rules on the subject, the contractor shall not without the written consent of the Executive Engineer, assign the contract or sublet any portion of the contract, the Executive Engineer shall limit such permission to following items of work namely.

Labour Contract.

Material Contract

Transport Contract.

Engaging specialists for special items of work as enjoined in APSS.

Suitable conditions to the above effect shall be incorporated in the tender notice, tender schedules and Agreement.

5.The Engineer-in-Chief is requested to contract the Senior Post Master General, Post Office, Hyderabad and get one box allotted to the Department for receipt of tenders by Post. The tender notice should indicate that for those who want to send tenders by post should send them to the particular box number to the designated post office. The Post Master will be requested to deposit the tenders received by post in the allotted box and keep them in their safe custody buly recording the time and date of receipt. On the due date of receipt, tenders received by post can be collected from the respective post offices before the due time of opening of tenders.

6.The tender notices being issued hereafter shall make the above points clear to the contractors intending to tender for the work.

7.The Engineer-in-Chief and all the Chief Engineers all Engineering Branches are requested to scrupulously follow the above orders of the Government. They are also requested to bring the above orders to the notice of all their subordinate officers and ensure strict compliance. Any deviation noticed, will be viewed seriously. The above will come into force with immediate effect.

8.The Engineer-in-Chief is requested to furnish necessary proposals immediately for making suitable amendments for amending the existing provisions and orders of the Government wherever necessary.

9.This order issues with the concurrence of Finance and Planning (Projects Wing) Department.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

V. RAO,

Principal Secretary to Government.

4.2.2 The earth work items in the PWD projects should be put to tender on the basis of the actual classification of the soils and the basic rates and not on the through rats basis. Classification of soils may be broadly under the four categories.

1.Hard Rock

2.Hard Disintegrated Rock.

3.Fissured and Fractured Rock.

4.All other soils including soft disintegrated Rock.

In anal excavations, trail trenches to the full section of the canal down to the level of rock, if any should be got opened at intervals of 33 meters and the Estimates prepared on the basis of soils met with. The method should be followed for all canal excavation works let out from June, 1977 onwards.

(G. O. Ms. NO. 1007, TR&B(C1) Dept., Dt: 5.11.1976)

4.2.3 Price escalation clauses not to be incorporated except in the case of externally aided works.

(G. O. MS. NO. 37, TR&B, DT: 30.01.1990)

4.2.4 While preparing tender schedules all water leads, shall be included in all earth work items involving compaction and WBM items irrespective of the lead mentioned in the Estimate.

(CER &B Circular Memo. 55435/K2/71-5, Dt: 28.10.1971)

4.2.5 Tender schedules should not be refused to intending tenders on the plea that they are incompetent to undertake the work in question.

(G. O. Ms. NO. 4137/65-5, Dt: 03.12.1965)

4.2.6 Tenders should be decided within a period of one/two/three months after expiry of last date of receipt of tenders by the Executive Engineer/Superintending Engineer/Chief Engineer/respectively and the decision regarding the disposal of tenders should be indicated at any time within the said period. During the above mentioned period, no plea by the tender for any sort of modifications of the tender based upon or arising out of any alleged misunderstanding or misconception or for any reasons be entertained.

(G. O. Ms. NO. 271, PWD, Dt: 20.02.1970)

4.2.7 Commissionerate of Tenders is constituted for finalization of all tenders or Irrigation & CAD, R&B, PH &RD Department costing Rs. 30/- lakhs and above and also finalization of tenders with excess percentage. The time limit of three months after expiry of last date of receipt of tender should be adhered to in these cases also.

(G. O. Ms. NO.234, GA(AR&T Desk) Dept., Dt: 03.06.1987)

4.2.8 Any plea to withdraw the tender within the period specified for deciding the tender entails forfeiture of EMD (note under para 154 read with G. O. Ms. NO. 851 I&CAD, Dt: 20.3.1993).

4.2.9 The tenders should be received simultaneously in SE’s office and Chief Engineer’s office for the entire state of AP including R&B Department as per the detailed procedure vide Govt. memo. No. 108/CAD/86-1, Irrn (PW), Dt: 5.5.86 in respect of works called for at Superintending Engineer’s level.

(Govt. Memo. No. 381/B1/2/83-4, Dt: 101.10.88 TR&B Department)

4.2.10 Executive Engineers alone should open the tenders and the work of opening of tenders should not be delegated tot eh Dy. Executive Engineers

(Govt. Memo. No. 1645-Codn/72-10, Dt: 2.6.73).

4.2.11 The officers opening the tender should invariably date and initial not only the corrections in the schedule of quantities, scheduled of material to be issued, and other essential parts of the tender documents, but should invariably date and initial all the pages of the tender documents irrespective keep a personal not of the total number in the comparative statement of tenders. He should also see that no corrections, which are not in the tenders at the time of receipt have been made in any of them.

(G. O. MS. NO. 1597 PWD, Dt: 18.6.65 para 154 (5) of APWD code)

4.2.12 After opening the tenders at the specified time, the officer opening the tenders shall record a brief statement on the spot giving names of the tenders and amount of tender and obtain the dated signatures of such of those persons, who are present in token of their presence. The rates in the tenders should be read out at the time of opening.

(G. O. Ms. NO. 62 F&P, Dt; 25.2.69)

4.2.13 Tenders should not be accepted unless sales Tax clearance certificate is enclosed.

(G. O. Ms. No. 1364/22/PBS/RVI-REV/95, Dt: 24.1.96)

4.3 SELECTION OF TENDERS:-

4.3.1 Authorities charged with the responsibility of accepting tenders should verify whether all the firms/contractors submitting tenders are genuine and are on the approved list of contractors. Failure to do so will be viewed seriously by Government.

(G. O. Ms. No. 808 PD, Dt: 30.4.68)

4.3.2 The Government are of the view that the representation for correction by the tender, after opening of tenders, if any, due to error that has crept through oversight or inadvertence if any of the rates quoted by him can be considered by the tender deciding authority only after ascertaining whether it is a case of genuine error out of sheer oversight or inadvertence or it is a case of deliberate attempt to underbid in the first instance and being lowest try to gain advantage by enhancing the rate still below the next higher tender. This can be done by the other tender for the item in view. In the former case (oversight or inadvertence) the bid should be corrected according to the request of the bidder and evaluated for further consideration. In the later case, the tender should be summarily rejected and such action taken against the tenderers as per rules.

(Govt. memo. No. 136/COD/80-1, Dt: 19.2.80)

4.3.3 All items in the schedule ‘A’ should be quoted. If any one or more items are not quoted, the lumpsum amount entered in the amount column covers such items not quoted for also.

(G. O. Ms. No. 85 I&CAD, Dt: 20.3.93)

4.3.4 In the case of any discrepancy between the rate quoted in figures and that in words the later shall prevail.

(G. O. Ms. NO.85 I&CAD, Dt: 20.3.93)

4.3.5 When tenders with high rates are submitted by all the contractors in league, they should be rejected and departmental execution proposed.

4.3.6 The LS provision for pumping, bailing out water, hutting accommodation etc., to be taken to comparative statement proportionately.

(Memo. No. 1146/E.50, Dt: 29.8.50 PWD)

4.3.7 EMD shall be refunded to the unsuccessful tenderer soon after deciding the tender or after expiry of validity period whichever is earlier.

(G. O. Ms. NO. 179 I&CAD, Dt: 27-9-97)

4.3.8 I) The divisional Accounts Officer is responsible for the arrangements for checking the computed tenders (i.e) for seeing that satisfactory and efficient arrangements are made for checking.

1.ii) He should conduct personally a test check of the computed and checked of the computed and checked tenders sufficiently satisfy himself reasonable that the checking work has been properly done.

iii) He should see that the comparative statement correctly incorporated the totals checked on the individual tenders.

(G. O. Ms. NO.1035 PWD, Dt; 20.4.1960)

iv) Divisional Accounts Officer himself should not be called on to day any of the actual computing work of the intermediate verification of the computation or of the preparation of the comparative statements. His responsibility extends to the final checking arrangements.

Thus even if mistakes be discovered later in the actual calculations which have not been found in checking, the Divisional Accounts Officer would not be responsible for such mistakes, if he had made satisfactory arrangements for checking the work of computation and that he himself has done a reasonable amount of test check. One or more Accounts clerks can be entrusted with the work of checking under his immediate supervision. There should not be hurrying of the work of computing comparative statements of tenders and of checking computations and the Divisional Accounts Officer is entitles to claim that reasonable time is allowed for him to satisfy himself that necessary check has been done properly.

(Comptroller and Auditor General Lr. No.T215/ADM/II/209/36, Dt: 25.5.37)

4.3.9 The word ‘all water leads’ in all earth work items involving compaction and WBM items, irrespective of the lead mentioned in the sanctioned Estimate should be included in all tender schedules.

(CER &B Circular memo. No. 55435-K2/71-5, Dt: 28.10.1971)

4.3.10 The acceptance or rejection of tenders is, however left entirely to the discretion of the officer to whom the duty is entrusted and no tenderer can demand the cause of rejection of his offer.

(G. O. Ms. NO. 773, PWD, Dt: 5.6.1971) and para 156 of APWD Code)

4.3.11 Tender percentage excluded from the excess upto which the officers are competent to pass excess expenditure over technical sanction.

(G. O. Ms. NO. 292 TR&B Dept., Dt: 8.9.1980)

4.3.12 Tenders may be called for based on the estimates prepared with the prevailing SSRs. IN case, the Revised Estimate exceeds the original Estimate beyond the powers of the officers, the position may be brought to the notice of the Government. At present, the Chief Engineers are competent to sanction revised Estimates if the revision is purely due to increase in SSRs as per G. O. Ms. NO. 1570 Irrn. Dept., Dt: 7.5.1980

(Govt. Memo. No. 2859/Irrn. V2/83-2, Dt: 2.3.84 of I(PW) Department)

4.3.13 Tenders should be compared only with the existing Estimates. Tenders received should not be rejected as excessive when compared to the Estimate. Tenders should be submitted to the competent authority for decision. If the percentage of excess is not within the powers of lower authority revision of Estimates after tender call with a view to bringing down tender percentage is irregular.

(G. O. Ms. NO. 124-D/64-2, Dt: 29.1.1964)

4.4 SECURITY DEPOSITS AND EMDS

4.4.1 The following amounts are to be deposited towards towards security deposits on works.

1.a) In respect of contractors who have deposited LS deposit of Rs. 100000/- with the Chief Engineer.

Rs. 2.75 lakhs
Plus 1% over
Rs. One crore

EMD for K2 & LS Contracts		Retention amount from Bills
@ 1% subject to a maximum of Rs. 75000/-	i. For work done upto first Rs. 50/- lakhs	3 ½ %
	ii. For work done over Rs. 50/- lakhs & Upto Rs. 1 Crores	First Rs. 50/- lakhs 3 ½ %
	iii. Work done over Rs. One crore	Over Rs. 50/- lakhs –2% Rs. 2.75 lakhs Plus 1% over Rs. One crore

NOTE:

1.The LS Deposit of Rs. 100000/- is to be furnished in cash or in the form of Bank Guarantee with the Chief Engineer concerned. This limit of Rs. 1.00 lakh is raised to Rs. 3.00 lakhs.

(G. O. Ms. No.179 I&CAD Dt: 27.9.97)

2.The concessional rates of retention amount in the case of LS Deposit holders can be extended to running contracts entered into prior to the LS Deposit.

(G. O. Ms. No. 1001, Dt: 26.7.1971 and G. O. Ms. No.306 TR&B Dept., Dt:14.10.81)

For the purpose of forfeiture, security deposit will be reckoned at the normal rates assuming that there is not standing security and not at concessional rates.

(G. O. Ms. NO. 302 PWD, Dt: 6.4.1973)

(Vide para 154, (iii) of APWD code vide G. O. ms. No. 471, TR&B Dept., Dt: 7.10.1983)

1.In respect of contractors who have not made LS Deposits.

1	K2 @1 ½ %	@ 3 ½ % till the value of work done is 66 2/3 times the value of EMD and 5% thereafter.
2	LS @ 1 1/2 % subject to a Maximum of Rs.1.00 lakh	@ 7 ½% the total security to be obtained EMD + retention amount should be 10% for difference at the above rates and 10% Bank Guarantee should be obtained.

NOTE:

1.Collection of further security from the contractor at the time of signing the Agreement has been abolished.

(G. O. Ms. No. 1926, PWD, Dt:2.8.1965)

Bank Guarantee is to be accepted towards security deposits and in case of EMD in excess of Rs. 100000/- in respect of ‘A’ and ‘B’ shown above.

(G. O. Ms. No. 197, Fin, Dt:14.6.1971)

4.4.2 In additional to EMD 2 ½ % of the total value of the work done should be with held at the time of payment of final bills to contractors in respect of LS contracts.

(G. O. Ms. No. 870, PWD, Dt:23.5.1969)

4.4.3 In respect of works entrusted to an unemployed engineer, 1 ½ % is to be withheld from the final bills of LS Contract.

(G. O. Ms. No. 585 – condn/72-14, Dt:8.11.1973)

4.4.4 DDs should not be accepted for security deposits, retention amount (Should be deducted from bills only)

4.4.5 Crossed cheques should not be accepted for EMD security deposit or LS Deposit.

(G. O.Ms. No. 107, PWD Dt: 25.1.1967 and para 157 of APWD Code)

4.4.6 i. Partnership firms consisting of unemployed or retrenched engineers only are exempted from payment of EMD for works upto Rs. 5.00 lakhs.

1.Partnership firms having retired (dismissed/resigned) engineers or non engineers are not eligible for his concession and this should be verified by the office inviting tender.

4.4.7 i. In respect of works entrusted on nomination, EMD should be collected as in the case of K2 contract. But where 2 ½ % is not collected in advance, deductions must be made from each bill at 5%.For works below Rs. 500/- Emd need not be collected.

(G. O. Ms. NO. 2215, PWD Dt: 21.10.1964, Govt. Memo. No. 136/Cod/80-4, Dt: 19.2.1980 of I&P (Projects) Wing Department)

Industrial cooperatives under the control of the Industries Department are exempt are exempt from payment of EMD and FSD eligible for free supply of tender schedules.

(G. O. Ms. NO.713, Industries Dt: 15.6.1967)

EMD Should be in the form of cash only except in the case when EMD exceeds Rs. 10000/-

(G. O. Ms. No.197, Dt: 14.06.1967)

National Defense Certificate can be accepted towards the LS Deposits of Rs. 100000/-

(G. O. Ms. No.954, PWD Dt: 17.06.1969)

Gold Bonds & Fixed Deposits should not be accepted for any purpose.

(G. O. Ms. No.954, PWD Dt: 17.06.1969)

Refund of EMD and SD before the payment of final bill and after expiry of observation period required the approval of the Chief Engineer.

(G. O. Ms. No.1596, PWD, Dt: 23.06.1996 and G. O. Ms. No.55 Irr (V) Dept., Dt:7.2.1984 extended up to 12.05.1985)

EMD is required to be collected at 2 ½ % if the value of the purchase order is more than Rs. 3000.

(G. O. Ms. No.554, PWD, Dt: 9.03.1964 reach with Govt. memo. No. 2499/69, Dt: 23.10.1969)

Several firms do not remit EMD at the time of tenders on the plea that they are firms of repute. The Government direct that unless the fact of exemption is indicated in the purchase order or by general or special order by the heads of the Department, the EMD should be demanded.

(Govt. memo. No. 70213/1359/Accts/67, Dt: 11.4.1969 of Finance Department)

Departmental Officers should not give guarantees to banks regarding payment to contractors.

(Govt. Memo. No. 22-Y/68-PWD, Dt: 16.01.1968)

Government Promissory Notes can be accepted as security after due verification and endorsement.

(Govt. Memo. No. 73464 (W&M) 66-4, Dt: 23.3.0968 of Finance Department)

The Guarantee Bond form to be executed by schedules bank on behalf of contractors towards LS deposit of Rs. 300000/- or in lieu of any other securities should be executed on a stamped paper of the value ofRs. 22.50 vide Art. 48(b) of schedule-I-A to the Indian Stamp Act.

(Govt. Memo. No. 2833-Y/68-10, PWD Dt: 14.11.1969)

The cheques certified as good by the schedule banks should not be accepted towards EMD

(Govt. Memo. No. 670-E2/72-2, Dt: 15.04.1972 PWD)

In consideration of the EE/SE/CE undertaking to investigate and take to account each tender and in consideration of the work thereby involved all EMD deposited by the tenderer may be forfeited to the Government. If the EE/SE/CE so desiring in the event if the tenderer withdrawing his tender within the closing date.

(Amendment to Appendix-I, II(a) XXI(b), XXIV of APDSS-A)

Tender notices for purchase of stores of more than Rs. 5000/- in value should be sent by Registered post atleast to six reputed firms. Purchases should not be spilt up and no purchase on the same works should be made more than once in a month. .

(Govt. Memo. No. 1311-C1/77-11, Dt: 02.12.1978)

NOTE: The authorities charged with the responsibilities of accepting tenders or quotations should verify whether all the firms/contractors submitting tenders are genuine firms and are on the approved list of contractors. Failure on the part of such tender accepting officers to carryout such verification will be seriously viewed by the Government

(G. O. ms. No. 808, PWD, Dt: 30.04.1968) BANK GUARANTEES

The bank guarantees should be invoked only when there is a specific breach on the part of the contractor of the terms and conditions of the relevant Agreement and the bank guarantee bond and the decision to invoke the guarantee should be taken, as far as possible, by an officer higher in rank than the officer, who accepted the guarantees. All claims under the guarantee bond should be made and lodged with the bank within the period specified in the relevant bank guarantee bond. It is not possible for the banks to renew or extend the period of validity of bank guarantee bond at the request of the beneficiary (i.e., Government Department) as it can be renewed only at the request of the contractor/ supplier concerned.

(Govt. U. O. Note No. 38423/669/W&M 1/82-1, Dt: 29.1.1983 of F&P (FW-W&MS) Dept.

As banks are refusing to extend the period of bank guarantee at the request of Government Department unless the contractor/supplier agree to the same, it is necessary that claim should be preferred well in advance before expiry of bank guarantee period specified. Abundant precaution has to be taken in this regard.

NEGOTIATIONS: 4.5.1 In respect of items of any tender when the variation in rates exceeds plus or minus 25%, the specific approval of the next higher authority should be obtained.

In respect of minor items in a tender whose quoted rates will not substantially affect the overall tender percentage, the authority competent to accept the tender can do so without referring to higher authority irrespective of the percentage variation in the quoted rates after fully satisfying himself, that the quantity specified in the tender schedule under these minor items do not alter in actual execution. For variations, the tender accepting authority will be held personally responsible for any consequential monetary loss to Government.

(CEG. Memo. No. A1/77279/68, DT: 16.02.1971)

(Board of Chief Engineer’s decision)

(para 154 note 7 Clarification of APWD Code)

If is not the tender percentage alone to be considered for reasonableness of the tender, is should also be ensured that rates for individual items do not exceed 25%.

The items for which high rates are quoted, the quantities thereof should not be increased during execution.

(CER&B Memo. 5/70/5750-E1/70-2, Dt: 6.5.1970 of CE (R&B))

4.5.2 No approval of Government is required for tenders which are with in the competency of Chief Engineer even if individual rates are +/-25%

(Govt. Memo. No. 1348/Y/68-4, Dt: 24.11.1970)

4.5.3 Whenever a tender in excess of 5% over the Estimate value is proposed to be accepted, negotiations should be made to bring down the tender rates.

(Govt. Memo. No. 105, condn/M3-6, Dt: 16.8.1973 and Govt. memo. No. 347/7210 PWD, Dt: 25.9.72)

4.5.4 When negotiations are conducted with a contractor for settlement of rates, conditions etc., such negotiations indicating the circumstances under which the tenderers agree to terms and conditions etc., should be recorded in the forms of minutes and signed both by the tenderer and the tender accepting authority. These minutes will invariably form an integral part of the contract to be entered into. During the negotiations, the Divisional Accounts Officer (W) will be associated with the proceedings at Executive Engineer’s level and Superintending Engineer’s level (See 5.34 also)

(G. O. Ms. No. 444, PWD (Codn) Dept., Dt: 7.5.1974)

4.5.5 At the time of conducting negotiations of tenders, the DAO at Executive Engineer’s and SE’s level, (PAO/APAO of projects at EE’s level) and DOA/AO at CE’s level should be associated at the negotiating meetings with lowest tenderers. It is clarified that the Accounts Representative DAP/AO/PAO/DOA as the case may be, is requested to render advice during negotiations and should also certify specifically in the minutes that he has perused the comparative statements prepared by the Department Officers. His role is not that of a mere observer.

(Govt. Memo. No. 2302/C1/78-2, Dt: 3-1-1979 of RR&B(C1) Dept.,)

4.5.6 Quoting very high rates, reducing the same during negotiations to a very lower level is not a healthy practice.

(CE (R&B) roads circular 25892/T.a-X1/14/91, Dt: 15.11.1991)
4.6 ACCEPTANCE OF TENDERS

4.6.1 In selecting the tender to be accepted, the financial status of the tenderers, their capacity, the security offered by them, or the record of their execution of works previously should be taken into consideration. Other conditions being equal, the lowest tender should be accepted.

4.6.2 No tender should be accepted from a person who has been or who has in his employment a person who has been in the gazetted service of Government. N any capacity and has retired within a period of two years prior to date of tender. Such tender, if accepted, because such information has not been furnished by the tenderer shall be cancelled when the fact of such tendering comes to the notice.

(G. O. Ms. NO.1845, PWD, Dt: 8.9.1965)

4.6.3 In case, other than the lowest tender is accepted, a confidential record should be kept of the reasons with reference to the financial solvency, income tax paid, the ability of the contractor to execute works, the security offered by him the names of works executed by the contractor concerned with performance. The relative merits of the various contracts concerned should be discussed and cogent reasons should be given. The confidential record should be shown to the audit party during inspection of the office. IN addition, he should make a report of al such cases to the higher authority.

(G. O. ms. NO. 773, PWD, Dt: 5.6.1971 & para 156 of D Code is amended)

4.6.4 Where it is proposed to accept a tender other than the lowest, the authority competent to accept the tender should immediately, after accepting it, make a report to the next higher authority. Who shall scrutinize the report carefully and call for more details, if necessary. The Superintending Engineers and the Executive Engineers as the case may be, should bring to the notice of the higher authorities, cases in which the rule about the acceptance of the lowest tender is however left entirely to the discretion of Agreement accepting authority and no tenderer can demand the cause of rejection of his offer.

(G. O. Ms. NO. 2561, PWD, Dt: 24.11.1966, para 156 of APWD Code)

4.6.5 General Principles for accepting the Tenders:-

1.Cases of impossible and absurd rates may be rejected: but the accepting authority should place on record a few cases atleast of rates which are considered unworkable based on current rates of labour and materials and show that they are unworkable.

2.The mere fact that the lowest tenderer has already on hand other works in the Division is not itself a sufficient reason for rejection. Specific Data should be placed on record with a view to establish beyond all reasonable doubt that the tenderer would in fact be unable to execute the work rapidly and satisfactorily (e.g) that the works so far set apart that it would be impossible for him to adequately supervise them all, or that the works although individually within the financial capacity of the tenderer will collectively beyond the means of the tenderer to execute at the same time.

3.There is no objection to allow the tenderer to sign the specifications of document and give the work to him in case the tender is other wise acceptable as non-signing of a specification/document should not be sole reason for rejection of the tender.

4.If the names of the tenderers are found to be removed from the contractor’s list, their tenders should be rejected.

5.The fact that the lowest tenderer is a new man is not by itself a sufficient reason for the rejection of his tender. In such case, enquiries should be made as to his financial status and capability. If it is found that the tender is suitable, his tender should not be rejected.

(Memo. NO. 1237-AC/35, C.P., Dt: 19.6.1935 of CE, PWD, (GI, R&B, Madras))

Tenders received after the time should not be taken into consideration for comparison of tenders.

(G. O. Ms. No.85, Dt: 20.03.1993)

Revision of the Estimate after tender call with a view to bring down the tender percentage is irregular. If there is need for revision of the Estimate, it should be done before tenders are called for.

(Govt. Memo. No. 164/72-4, PWD, Dt: 13.3.1972)

The powers of accepting tenders upto the permissible limits above the rates in the sanctioned Estimates should be used cautiously and only after making sure that the acceptance of such tenders is unavoidable, when the competition is low and even only one tender is received.

(Govt. Memo. No. 1348/Y/68-4, Dt: 24.11.1970)

If a tenderer wishes to introduce any conditions to be specified in the tender documents the tebderer must furnish the tender schedules and conditions in separate sealed covers indicating clearly on the top on the covers, what the cover contains, so as to enable the officers receiving the tenders to open the sealed covers containing conditions first. In the sealed cover containing conditions, the tenderer must invariably give definite financial effects of each of the conditions. Alternatively the tenderer may quote his rates on the basis that no conditions other than those specified in the tender notice would be accepted and indicate in a separate sealed cover the rates he would be officer if the department is prepared to accept any one or more conditions to be specified therein. In the absence of such clarifications or such financial assessment, the tender will be deemed to be incomplete and is liable to be rejected.

In some cases tenderers other than the lowest withdraw some of the conditions and agree to offer a rebate over the rates quoted by the lowest tenderer after the tenders are opened with a view to tenders, it must be discouraged.

(Govt. Memo. No 347/72-10, Dt: 25.09.1972 and No. 105 Codn/M3-6, Dt:16.8.73) 4.7. ENTRUSTMENTS

4.7.1 Painting item of work should be separated from the main Estimate and also from tenders and entrusted to local cottage industrial paint manufacturers-cum-contractors subject to the conditions.

1.Separate tenders should be called for to enable all the cottage industries of paint manufacturers to take works.

2.The quality of paint should be got checked.

3.A special conditions should be inserted in the Agreements while awarding works that paint etc., should be purchased only from local manufacturers.

(G. O. Ms. No. 432 &P(IR01102), Dept., Dt: 14.10.1980)

Government direct that painting work is to be entrusted to small scale industrial units registered under small scale industries along with the cottage industries subject to the above conditions.

(G. O. Ms. NO. 464 Irrigation (IR.II) Dept., Dt: 12.12.1985) ENTRUSTMENT OF WORKS TO UNEMPLOYED ENGINEERS: 4.7.2 Unemployed engineers and retrenched engineers may be awarded works on nomination as detailed below:

Works costing	Rs. 25000/-	By Executive Engineer.
Works costing	Rs.50000/-	By Superintending Engineer.
Works costing	Rs. 100000/-	By Chief Engineer.

CONDITIONS:

1.Preference shall be shown to them over others in the matter of awarding contracts, other things being equal.

2.ii) EMD need be collected.

iii) Retention money equivalent to 1 ¼% shall be retained from the bills in case of both K2 and LS Contracts.

5.iv) These concessions have been extended to partnership firms comprising solely unemployed or retrenched engineers for works costing upto Rs. 5.00 lakhs.

6.v) These concessions should not be allowed to those who have already availed themselves of the concessions over a period of three years from the date of first availment.

7.vi) The total number of works to be awarded in a year should be limited to Rs. 2.00 lakhs in value.

8.vii) They should neither sublet the contracts nor give power of attorney.

viii)If it is noticed that the works entrusted are executed by other, the unemployed engineers and retrenched engineers shall be deleted from the list and debarred from taking up works under state Government for a period of three years.

x) The above concessions will not apply to professional contractors who are already in the field prior to the introduction of scheme i.e. 7.10.69.

(G. O. Ms. Rt. 770 T, R&B(BII) Dept., of 27.9.95 up to 2.98)

The following rules are framed vide G. O. Ms. No. 390 I&CAD (PW) Dt: 5.9.90:

2.The members of the labour contract of Harijan and Girijan Co-Operative Societies may be treated as class-III contractors. They shall be registered as class-III contractors.

3.No solvency certificate need be insisted upon for the purpose of registration.

4.Exemption from collecting EMD upto Rs.2.00 lakhs in the case of individual and Rs. 10.00 lakhs in the case of societies may be allowed. This provision is amended raising the EMD exemption limit to Rs. 20.00lakhs in respect of both societies consisting of SCs., STs., and Wadders and individuals of these communities.

(G. O. Ms. NO. 275, I&CAD, Dt: 26.9.94)

5.Works may be let out to societies on nomination upto a limit of Rs. 25000/- by Executive Engineers, upto a limit of Rs. 50000/- by Superintending Engineers and upto a limit of Rs. 5.00 lakhs in the case of inviduals/societies by Chief Engineer. The power of Chief Engineer to entrust works on nomination to individuals is restricted to Rs. 2.00 lakhs only.

(G. O. Ms. NO. 275, I&CAD, Dt: 26.9.94)

6.At least 15% of the works may be reserved for entrustment to the individuals or societies of weaker section, i.e., members belonging Schedule Casts, Scheduled Tribes and Waddars.

7.The identification of the individuals, formation of societies etc., will be taken care of by the Co-Operative Department with the active guidance of the District Collectors.

8.The Departmental Officers will have discretionary powers to consider allotment of skilled works also whenever possible.

9.These concessions are also applicable to Co-Operative Societies of Scheduled Casts, Scheduled tribes and Individuals belonging to SC/ST who happen to be unemployed or retrenched engineers.

10.No second work should be given unless sufficient progress is shown in the first work and no third is given unless first work is completed and sufficient progress is shown on second work.

11The concession holders are forbidden from subletting or giving power of attorney and stipulation to that effect is to be made in the Agreement. If a such instances occur, they will be debarred for 3 years. The professional contractors who from the above concession holders shall have their names deleted from approved list of contractors.

4.7.4 If the tenders are high even after repeated tender calls, departmental execution should be tried by entrusting works to job workers within the estimate rates supplying materials departmentally.

(Govt. Memo. No. 101/Y/70-1 PWD, Dt: 25.2.70)

4.7.5 In the case of river conservancy works, reach wise major estimates can be split up into various working estimates for different items of work such as supply of stones, conveyance of stones by punts along the rivers, channels or canals and other miscellaneous work of pitching of packing stone or earth work etc., where all these items of work cannot be successfully executed by one single contracting agency in time. (Note 7(a) – 154 D-Code)

4.7.6 In the case of collection of stone, which has to be made at short notice, the agencies for supply of stone and its conveyance can be fixed in advance by calling for open tenders for rate contract quotations on the analogy of the rate contract of DGSD (Note 7(b) – 154 D-code)

NOMINATIONS:

4.7.7 If the response to a tender call is poor the tender is to be rejected for the reason of being, unsatisfactory the work may be entrusted on nomination not exceeding Estimate rates with the approval of higher authority provided further call is felt fruitless.

(Note 4 under para 154 – D- Code)

4.7.8 If it is proposed in any case whether for urgency or for any other reason to be recorded, works may be entrusted on nomination at rates not exceeding Estimate rates as follows.

1	Executive Engineer	Rs. 20000/-
2	Superintending Engineer	Rs. 50000/-
3	Chief Engineer	Rs. 100000/-

(Note below para 154 of APWD Code)(G. O. Ms. No.1007 TR&B, Dt: 5.11.76)

4.7.9 The following guidelines are issued for entrustment of works on nomination in R&B Department.

As per Chief Engineers circular, the Executive Engineer can entrust on nomination only works costing up to Rs. 5000/- and beyond this, he has to obtain prior permission of the Superintending Engineer up to Rs. 20000/- and the following factors have to be observed for entrustment on nomination.

1.Entrustment on nomination should be resorted to rarely for exceptional reasons of urgency or when there is not response to tender calls.

2.The work entrusted shall be the whole work as technically sanctioned and shall not be split up in any manner (except LS provisions such as PS charges and contingencies)

3.Such entrustment shall not be at rates higher than Estimate rates. If such Estimates contain local rates for any items (other than SS rates). Tenders are to be called for, avoiding entrustment on nomination.

4.The rates and conditions shall be shown to the selected nominee and his written undertaking obtained for completion within a specific time before awarding the work on nomination. The responsibility to complete the work in the specific fixed time shall be that of Executive Engineer when his is selecting the nominee due to urgency.

5.Such entrustment on nomination shall be only to registered contractors and only after collection the requisite EMD. If no EMD is collected at the time of entrusting work on nomination (i.e 2 ½%) deduction from each bills must be made at 5% in the case of contracts not exceeding Rs. 10000/-. (Note 7 under para 154 of d code)

6.Estimates should not be split up or the reach of the road should not be reduced to keep the value of work Estimate within the powers of a particular officer.

7.A copy of proceedings of nominations shall be posted to the Superintending Engineer on the same day together with the particulars of Estimate, value of entrustment, EMD collected etc.

8.For all works entrusted by the Executive Engineer, the period of contract shall not be more than three months. If the nominee fails to complete the work in time, he shall not be given another new work till a period of one year.

9.Works, which provide for large quantity of earthwork or gravelly berms or gravel bases should not be given on nomination. They must be put to tender.

(CE., R&B memo. No. 55672/Contracts – 1/74-8 , Dt: 22.4.1981)

The following instructions are issued by the Chief Engineer, Buildings.

1.Works can be entrusted on nomination up to Rs. 5000/- only as per Codal Rules.

2.In respect of all works costing above Rs. 5000/- if proposed to be entrusted on nomination prior approval of the Superintending Engineer (R&B) should invariably obtained before taking up the works.

(CE., Bldgs circular memo. No. TAB/HD/Circular 35150/88-5, Dt: 19.6.1989)

4.7.10 In respect of Irrigation works beneficiaries may be entrusted on nomination, works costing Rs. 50000/- and less at Estimate rates and EMD may be exempted.

Beneficiary is to be nominated by MRO with supporting proof within a fortnight from the date of receipt of requisition from the Department concerned. If such nomination is not received with in time, the executing Department may take up the work as per the normal rules.

(G. O. Ms. NO. 51/ I&CAD Dt: 30.1.1990)

4.7.11 Purely unskilled nature of works can be entrusted on nomination at Estimate rates to the beneficiaries by the Executive Engineers and Superintending Engineers of Irrigation Department upto Rs. 1.00 lakh and 2.00 lakhs representatives.

The other conditions are:

1.EMD is exempt for works costing up to Rs.50000/-

2.Security deposit to be withheld from the bills at prescribed rates.

iii. Main work should not be split with a view to bring it with in the purview of the Government order.

2.Each beneficiary is not given more than one work at a time and in all not exceeding Rs. 2.00 lakhs. The question of extending the GO beyond 95-96 will be considered later.

(G. O. Ms. NO. 1921 & CAD, Dt: 7.12.95)

4.8 EXECUTION:

4.8.1 No work should be started unless budget provision is made.

4.8.2 NO liability should be incurred unless the competent authority assures to provide funds.

4.8.3 A. An Officer, owing to urgency of work, is directed to execute a work should do so on receipt of written orders from the officer authorizing the work, and communicate to audit officer the amount of liability in the form indicated below:

Name of emergency	Date of occurrence	Details or damage and works proposed to be carryout	Approximate Cost	Date of commencement	Remarks

(Para 177, “D” Code)

1.If, in the case of a work executed on the contract or piece of work system, the circumstances are so emergent that it is impossible to enter into a formal contract or Agreement, the officer on the spot who starts the work should enter into a peace-work Agreement atleast in the first instance. The form of Agreement is particularly suitable as it is terminable incase the higher authorities, who are competent to sanction the proper Agreement in the standard form, disapprove. When the circumstances are so emergent that even a piece work Agreement can not be signed, it will be sufficient to have a written order for the work signed both by the piece worker are the contractor and the office on the spot. There should, however, be no avoidable delay in preparing a proper Estimate and an Agreement in the standard form and in obtaining the sanction of the competent authority. The detailed procedure to be followed in such cases is indicated in Appendix XI to this code. (Para 178, ‘D’ code)

4.8.4 In case of Departmental execution, the Department purchases its own material duly applying the store rules in financial code (Para 150 of “D” Code).

4.8.5 The supply of the material (other than road quarry materials) and T&P are governed by the store rules in APFC.

4.8.6 There should be no recruitment on NMRS the items of workers (i.e., complete ban on recruitment)

(G. O. Ms. No. 287, Irrn. & CAD (SER.V) Department., Dt: 7.9.1987)

4.8.7 In view of the complete ban for recruitment of NMRS the items of works mentioned in G. O. Ms. No. 372 Irrn (Ser.V-2) Dept., Dt: 18.10.1985 can be taken up under the powers delegated to Departmental Officers on written understanding as per Note of para 436 of APPWD Code.

(Govt. Memo. No. 1658/SerV-2/87-1, Dt: 30.11.1987 of I&CAO and No.287 I&CAO (serV-2), Dt: 07.09.1987 and R&B CE 98048/Der V-2 CD/87, Dt: 27.1.1988) Act. 2/94 of Regulation of Public Service prohibits employment. (please see para 20.8.1)

Items of work mentioned in G. O. ms. No.372 Iri, Dt: 18.10.1985.

1.Loading and Unloading of material at site of work.

2.For curing masonry and concrete works taken up departmentally.

iii. For timely attending to flood protection and breach closing works.

1.Such other works not susceptible of measurements for short spells.

4.8.8 The work of external water supply to Government buildings should be executed by Municipality at the cost of Government and internal water supply by PWD. The cost of external water supply will be paid to municipality after the execution of work. (Para 196 D – code).

5.1 PROCEDURES:

5.1.1 No formal agreement is required if the value of the work is Rs. 200/- (this limit is Rs. 500/- in agency tracks) or less. Beyond Rs. 200/- to Rs. 1000/- written understanding is required. Beyond Rs. 1000/- formal Agreement is required (Para 175 ‘D’ code).

5.1.2 The piece work (K2) contract form or LS Contract form may be adopted for construction works costing up to Rs. 1.00 lakh and for transport contracts upto Rs. 5.00 lakhs. For other works LS form should be adopted.

(G. O. Ms. NO. 1007, TR&B(C1) Dept., Dt: 5.11.1976)

5.1.3 Agreements have to be concluded on stamp papers as indicated below:

a.	Does not exceed Rs. 5000/-	Ten Rupees
b.	Exceeds Rs. 5000/- but does not exceed Rs. 20000/-	Twenty Rupees
c.	Exceeds Rs. 20000/- but does not exceeds Rs. 50000/-	Fifty Rupees
d.	Exceeds Rs. 50000/-	One hundred Rupees
e.	Where such Agreement does not relate to monetary transactions. Not susceptible to valuation in terms of money.	Fifty Rupees

5.1.4 Pending acceptance of LS Agreement due to non finalization of detailed plans, quantities etc., provisional K2 Agreement can be concluded duly incorporating the prescribed escalation clause as under.“This contract being a provisional Agreement, will stand superseded on entering into LS Agreement. All the work under this contract will be treated as part of LS Agreement and acted on accordingly. If the contractor fails to conclude the LS Agreement within two weeks from the date of receipt of notice from the Department, it will entail forfeiture of EMD and the amount of extra cost incurred, if any, by the Departmental in completing the balance work”.

(G. O. Ms. No. 631, PWD, Dt: 3.6.1975)

5.1.5 Time is the essence of lumpsum contract. Date of entering into Agreement is the date of commencement of work.

(G. O. Ms. No. 37 TR&B, Dt: 30.1.1990 and PS 60)

5.1.6 Contract documents should not contain erasures. This should be, as far as possible, be free from correctness. If corrections are inevitable such as striking out irrelevant preamble clauses in the standard printed from of contract, such a schedule or other minor corrections in description or rates, the corrections should be in initialed by both the parties to the contract and each initial dated. Where additional items are incorporated in the contract at a subsequent date, they should be drawn up in a separate memorandum and singed by both the parties to the contract and fixed in a chronological order duly serially numbered and an index of these entered in a blank page of the main contract under the initials of the both the parties.

(G. O. Ms. NO. 1096, PWD, Dt: 2.5.1964)

5.1.7 The gross amount of contract i.e., including the cost of materials supplied by the Department should only be taken into consideration for the purpose of determining the authority competent to accept the tender and Agreement.

(G. O. Ms. NO. CER&B Circular Memo. 23234-E-1, Dt: 6871/12.5.1969)

5.1.8 Once Estimate is sanctioned, parts of the Estimate may be entrusted by the officers (Lower level Officers) upto their powers of accepting tenders (duly following the rules relating to tenders) provided there are no special orders to the contrary and no second contract should be entered with the same individuals, if the total value of all the contracts, against the same Estimate entered into with the same individual exceeds his powers of acceptance of tenders when the first contract is still in force with the exception that this rule does not apply to sub works in irrigation maintenance.(Para 160 ‘D’ Code)

5.1.9 The total of the column “Amount” entered in the schedule ‘A’ of LS contract should be equal to the LS amount entered into the Agreement (Subject to the result of negotiations) (para 150 ‘D’ code)

5.1.10 No contract involving an uncertain or indefinite liability or any conditions of unusual character should be entered into without the previous consent of the competent financial authority. (para 152 of APWD code)

5.1.11 The Superintending Engineer is competent to execute contracts and piece work Agreement upto the limits of tenders accepted by the competent authority.

(G. O. Ms. No. 2209, PWD, Dt: 24.9.1965)

5.1.12 Even in cases where Agreements are entered into by the Executive Engineer, copies of sanctions to contract Agreements should be communicated to the Accountant General, if the tenders are accepted by the officers higher than the Executive Engineer. (Para 95(2) of APWA code).

5.1.13 Modifications in original Agreements have to be approved by the authority, who approved the original Agreements.

(G. O. Ms. NO. PWD Lr. No. 3107/64-3, Dt: 2.1.1965)

5.1.4 Revision of rates in current Agreement shall be limited to rectification of bonafide mistakes or errors in original Agreements (Such as clerical o r typographical errors only) without referring to higher authorities.

(Govt. Memo. No. 2617, PWD 72-3, Dt: 21.7.1972)

5.1.15 I) Such items of work that are found necessary after letting out a contact and cannot be taken up for execution independently without interfering with the original work let out and have necessarily to be executed along with the original contract shall be considered as “Supplemental items of work contingent on the original contract”.

5.1.16 Supplemental items of work contingent on main work have to be necessarily carried out by the original contractor by entering into Supplemental Agreements.

1.ii) The lower authority (say EE) can enter into Supplemental Agreements relating to works for which the original Agreements are concluded by higher authorities (Say SE). (The powers of entering into original Agreements) IF the total value of work is revised upwards beyond powers of lower officer to pass excess over expenditure, then sanction to revised Estimate by competent authority is a precondition before entering into Supplemental Agreement by lower officer.

2.i) Such items of work that are found necessary after letting out a work and can be executed independently without affecting or interfering with the execution of work let out, shall be considered as additional items of work not contingent on original work. Such items of work may be let out after all of tenders. However if a tender call is considered undesirable and if it is considered necessary to entrust the item of work on nomination to the original contractor, it may be done so, provided the total value of such additional items does not exceed upto which the officers can entrust works without calling for tenders as per the delegation of powers in force. If the value of the items exceeds the limit, approval of the next higher authority shall be obtained. They can be executed only after separate Estimate or a work slip containing the additional items is sanctioned/ approved by the competent authority. Entrustment of such items shall be at rate not exceeding the Estimate rates.

5.1.17 ii) Entrustment of either the additional or Supplemental items shall be further subject to the provisions of para 176(e) APWD code (Viz) the items shall not be ordered by an officer on his own responsibility if the revised Estimate or deviation statement providing for them required the sanction of higher authority.

(Note under para 154 of APWD code)

5.1.18 The authority who entered into original contract will be the authority to decide which items in the contract are similar to the items of work proposed under a Supplemental Agreement. In case of doubt or dispute, the decision of that authority will be final and binding.

(Govt. Memo. No. 12-Cod/80-3, Dt: 6.3.80 of I&P (PW) Dept)

AUTHORISED EXTRA & SUPPLEMENTAL ITEMS:

1.For all items of work in excess of quantity indicated in the schedule ‘A’ the rates payable for such excess quantities will be either the tendered rates or SS Rates for items plus or minus over all tender percentage accepted by the competent authority whichever is less. The SS Rates, mean the rates with which the Estimate is prepared for comparing the tenders.

2.The contractor is bound to execute all Supplemental items of works that are found essential incidental and inevitable during execution of main work. The payment of rates for such Supplemental items of work will be regulated as under.

1.Supplemental items directly deducible form similar items in the original Agreements.

The rates shall be derived by adding to or subtracting from the Agreement rate of such similar items, the cost of deference in quantity of material or labour between the new item and the similar item in the sanctioned Estimate with which the tenders are compared, plus or minus overall tender percentage.

B New Items:

1.i) Purely new items, which do not correspond to any items in the Agreement.

2.ii) Similar items, the rates of which cannot be directly deduced from the original Agreement.

The rates for all such items shall be Estimate rates plus or minus overall tender percentage.

Note: The Estimate rate means the rate in the sanctioned Estimate with which the tenders were compared or if no such rate is available in the Estimate, the rate derived with reference to the SSR adopted in the sanctioned Estimate, with which tenders are compared.

C Tender percentage should not be added to the rates of Supplemental items derived with reference to observed data.

3.WHEN HIGH RATES ARE QUOTED: For the items, the quoted rates of which are high, intermediate payment will be made provisionally at the Estimate rates plus or minus overall tender percentage. Full accepted Agreement rates will be paid only after all the items of work are completed. The tender accepting authority will decide the exact items, the rates of which are considered to be high for the purpose of the above clause and his decision shall be final and binding on the contractor.

( G. O. Ms. NO. 1871, PWD Dt: 17.12.1971)

5.1.19 I) An item shall be considered as highly quoted if the premium for that item is 15% or overall tender percentage whichever is higher.

(Govt. Memo. No. 436/75-3, Dt: 25.6.87)

1.ii) In the case of canal works where trimming of the slopes is required an adhoc 10% deduction, of the part rates arrived at, should also be affected. This deduction may be released only on completion of the works.

(G. O. Ms. No. 355, PWD, Dt: 24.4.74)

5.1.20

Destruction of Records: Agreement Bonds, contract Agreements contractor I.S.D Annual rate Contract.

Five years after the completion of work or till audit objections, if any, relating to it are cleared to the satisfaction of audit or have been reviewed by the PAC.

( G. O. Ms. No. 382, PWD Dt: 19.3.71, vide Appendix XV of APWD code) 5.1.21 Any contractor seeking election need not be obliged by being given clearance certificate unless he discharges his contract by performance. (ENC (Irri)Mem. RC ENC A1/7784/85-2 read with Govt. Memo.590/Irri/V.2/84-3, Dt:24.2.84) 5.1.22 Every purchase order/supply order is to be executed on a stamp paper. (Govt. Memo. No. 108/P.A –CI 83-16, Dt: 26.7.85) 5.1.23 The Draft Agreements concluded at Divisional level are verified by the Divisional Accounts Officer (Works), who should give a certificate to the effect that the Agreement conditions have been compared with the tender committee proceedings/orders of tender accepting authorities. For Agreements at circle level, such verifications & recording of certificates should be done by the PA to the Superintending Engineer invariably. (Govt. Memo. No.91-Code 81-1, Dt: 4.10.83 of Irrn.(PW) Dept)

5.2 IMPORTANT CONDITIONS: (Preliminary Specifications)

5.2.1 P.S to A.P.S.S from inseparable condition of all Agreements(PS.2)

5.2.2 Legal address – Notice Delivery at the address given by the tenderer or posting in a box regularly maintained by post office shall constitute proper delivery (P.S. 10)

5.2.3 Authorized deletions/omissions or additions (under clause 16 by PS to APSS) may have to be ordered by the EE only with the approval of the authority which approved technically the original drawings & specification. In case the deletions/additions are of such nature as to alter the very scope of the original sanctions requiring revision of estimates by the Government then such administrative approval shall be obtained to the revised estimate first before taking action under clause 16(b) of PS to APSS.

5.2.4 Contractors are responsible for the material supplied by the Department (PS 26)

5.2.5 Executive Engineer has got full powers to reject any portion work which in his opinion, is defective, in case of failure of the contractor to rectify the defective work, Executive Engineer may get it rectified at contractors risk. (In lieu of rejection of work, he may make such allowance for the difference in the value as, in his opinion, is reasonable. (PS 27).

5.2.6 Contractor is responsible to rectify any defects noticed upto six months after the date of completion (PS. 28)

5.2.7 In regard to quality of work, the Executive Engineer’s decision is final. In case of dispute, the appellate authority is Superintending Engineer and his decision is final(PS.29).

5.2.8 The contractor, on the request of the Executive Engineer has to dismiss any person employed by him(PS30).

5.2.9 Government may be represented at site by an individual who is not necessarily its regular employee to carry out the instructions of Executive Engineer regarding progress or quality of execution. (PS 32)

5.2.10 Carriage, Construction Plant, Scaffolding constructions Temporary constructions, water and lighting latrines for work people, sun protections, keeping dry and pumping, tolls and seigniorage charges, setting out of works, clearing up during progress and delivery all covered by the rates for work unless there are specific definite superseding instructions n the specifications to the contrary.

No Payment shall be made for the return trips with carts empty. Where there are loads also for return trip, the Agreement rates should allow for the reduced cost thereby on each set of materials so conveyed. (PS 33 to 43).

The contractor shall give notice in writing to the Executive Engineer when the works is ready to be handed over and shall be responsible for its maintenance until it is taken over by the Executive Engineer(PS. 43).

5.2.11 The contractor, besides being bound by other conditions of PS to APSS, id additionally responsible.

i) for observing laws.

ii) To provide suitable, hoarding, lighting, watchman wherever necessary.

iii) To comply with relevant instructions on blasting.

iv) Protecting adjoining and existing premises.

v) To afford facilities to Executive Engineer to send workmen upon the premises to execute fitting and other works not included in contract etc.,

vi) For arranging holes for water service, gas electrical and sanitary fitting in the masonry & floors.

vii) For complying with the provisions of factory act., (PS 44 to 49 & 51)

5.2.12 a) The work executed by the contractor shall be maintained at his risk until the work is taken over by the Executive Engineer. He should arrange his own insurance against fire and other usual risks. (PS 50).

b) Assignment of works without written permission by Executive Engineer is for bidden. (PS 54).

5.2.13 The orders of the Executive Engineer with regard to extension of time for completing the contract or termination of the contract or of the employment a specialists for certain portion of the work as described in the respective clauses of PS to APSS will further be subject to ratification of the higher authority who accepted the tender. (PS 55, 56 & 59).

5.2.14 The contractor is entitled to withdraw from the contract and obtain refund of his security deposit if intimation of handing over the site is delayed of more than two months from the date of acceptance of the Agreements by competent authority. (PS 58) (date of singing Agreement is the date of handing over of site)

(G. O. Ms. No. 37 TR&B, Dt: 30.1.90)

EXTENSION OF TIME

5.2.15 Reasonable extension of time will be allowed by the Executive Engineer or by the officer competent to sanction the extension for unavoidable delays such as may result from causes, which in the opinion of the Executive Engineer are undoubtedly beyond the control of the contractor. The extension granted by Executive Engineer in respect of contracts where the tenders are approved by higher authority is subject to ratification of that authority (PS 59).

Sl. No	Nature of Lapse of breach of condition	Action in respect of (K2) piece work contract	Action in respect of LS Contract
1.	Failure to start the work after Agreement is concluded or violating any of the provision of the contract	Forfeiture of EMD at the discretion of the accepting authority.	60 (A) of PS to APSS (a) Notice to be issued under clause 60(a) of PS to APSS advising the contractor to make up the shortfall within seven days of the receipt of the notice. If the contractor neglects to comply after receipt of notice, if is lawful for the Executive Engineer, to determine the contract, which determination shall carry with it the forfeiture of the EMD. Executive Engineer shall determine the contract with forfeiture of EMD. (ii) The amount withheld under clause 68 in intermediate bills. (iii) Value of work executed and not paid for or such portion of such to tall sums as shall be assessed by the Executive Engineer. Any authority higher in rank may waive or modify the forfeiture. b) If however the Executive Engineer, not withstanding the failure of the contractor or comply with the demand referred to in clause 60(a) shall permit the contractor to proceed with the work, or part, and continue and complete the whole or such part of the work, such provision, shall not be deemed to be a waiver in any respect by the Executive Engineer of the right of for feature under this clause provided that any such forfeiture under this clause shall not exceed 5 percent the total of the finished contract amount. Any authority higher in rank may waive or modify the forfeiture.
2.	Failure to show progress after starting the work.	Imposing fine by the authority accepting the Agreement not exceeding 5% of the finished contract amount.	Same as in item(b) 60 (B) of PA to APSS. 60(c) if the rate of progress as is not maintained, he Executive Engineer can given any part of the work to any contractor at rates not exceeding the rtes provided in the original Agreement. If the tenders are called for, the deference in cost shall be charged to the original contractor not exceeding 5% of finished contract and the contract shall then be determined only for that portion of the work given to other contractor.
3.	The authority accepting the Agreement may suspend the Agreement. The work done shall be finalized enforcing the forfeiture of deposits or not at the desertion of the authority.	Imposing fine by the authority accepting the Agreement not exceeding 5% of the finished contract amount.	A registered notice shall be served on the contractor under clause 61 of the PA to APSS by the Executive Engineer requiring to resume the work as per terms of contract within 14 days of the receipt of the notice. The Executive Engineer may take possession of the Government for purpose of completing the work. The work shall then be completed by other agency without undue delay or expenses and on completion of work, any excess expenditure on the balance work, shall be made good from the original contractors’ dues. Further amended vide G. O. Ms. No. 181 I& CAD, Dt: 27.9.97. Tender shall be called for the balance work with reference to Revised Estimate prepared as per prevailing SSR. In case the Revised Estimate exceeding the original Estimate beyond the powers of the officers the position shall be brought to the notice of Government. The Chief Engineer is competent to sanction the Revised Estimate if the revision is purely based on the increase in SSR.
4.	Due to death or insolvency or imprisonment etc., of the contractor	The contract may be determined at the option of Executive Engineer by notification in Gazette etc., and work done shall be paid for to the contractor or to his legal heirs.	The contract may be determined at the option of Executive Engineer by notification in Gazette etc., and work done shall be paid for to the contractor or to his legal heirs. (PS 72)

6.1 PRINCIPLES:

6.1.1 Standard clause for incorporation in Agreements “Except as other wise provided in the contract, any disputes and differences arising out of or relating to the contract shall be referred to adjudication as follows:

1.I) Settlement of all claims upto Rs. 50000/- in value and below by way of arbitration to be referred as follows:

a)	Claims upto Rs. 10000/- in value	SE of another circle in the same
b)	Claims above Rs. 10000/- and upto Rs. 50000/- in value.	Another CE of the same Department.

The arbitration proceedings will be conducted in accordance with the provisions of the Arbitration Act, 1940 as amended from time to time. The Arbitrator shall invariably give reasons in the Award.

iii) Settlement of all claims above Rs. 50000/- in value shall be decided by the civil courts of competent. Jurisdiction by way of a regular suit and not be arbitrator.

2.A reference for adjudication under this clause shall be made by either party to the contract within six months from the date of intimating the contractor of the preparation of final bill or his having accepted payment.

(G. O. Ms. No. 20, Irrn & CAD (Project – wing) Dept., Dt: 31.01.1989)

6.1.2 The Chief Engineer is authorized to accept an arbitration award below Rs. 20000/- in value in case where the award is within the sanctioned Estimate of the particular scheme and does not involve any revision of estimate beyond the competence of the officers. Other cases should be reported to Government.

6.1.3 Decision on the Arbitration award should be taken within 30 days. If is is not contested within thirty days either by the contractor or the Government, it will be binding on both the parties.

6.1.4 Cases over Rs. 20000/- should be reported to the Government within 15 days of the receipt of the award.

6.1.5 When the cost is to be borne by the Government, the stamp duty may be charged to the work concerned.

6.1.6 In the case of an Arbitration award when it is agreed by either party without contest can be paid without entering into Supplemental Agreement.

(vide clarification issued by the AG., in Lr. No. WADII/EE/223 of 11-73 communicated in CE (R&B) No. 1678/E3/66-38, Dt: 21.11.1973)

6.1.7 The interest payable is not a matter within the jurisdiction of the arbitrator.

6.1.8 Reference of Arbitration by either party can be made within the limitation period of three years under Art 115 of the limitation Act. 1908 and that the period of limitation starts from the day the contractor (Petitioner) is intimated of the preparation of the final bill or his having accepted the amount.

( G. O. Ms. No. 1816-ARBI(1)/88-2, Dt: 30.11.1988 Irrn & CAD(PW) Dept)

6.1.9 It was held by Supreme Court that the proceedings before the arbitrators are quasi-judicial and they must be conducted in accordance with the principles of a natural justice and it is obligatory to give reasons. It is necessary that the arbitrators give some indications as to how the mind of the arbitrators acts. Therefore the above ruling can be cited to assail any award of the arbitrator when it does not contain any reasons or do not indicate the grounds which weighted with the arbitrator for giving the award.

(Govt. Memo. No. 1777-ARB(i)/88-2, Dt:26.11.88 of I&CAD (PW) Dept.)

6.1.10 The High court had held that awarding compensation towards escalation, interest etc., not provided in the contract is beyond the jurisdiction of the arbitrators.

(Govt. memo. No. 1816/A/88/4.1.89 of I&CAD (PW) Dept)

6.1.11 The Departmental Officers should not leave the task of securing the certified copies of the lower courts or High court entirely to the Government Pleaders and they should obtain the certified copies immediately after it is pronounced so as to enable them to examine the possibility to go in for an appeal within the appeal time.

(Govt. Memo. No. 111/ARB-11. 88-10, Dt:28.9.89 I&CAD (PW) Dept)

6.1.12 According to Sub-rule(ix), (x), (xi), (xii) of rule 14 of the AP Law Officers (RCR) rules, 1967 the Government Pleaders:

i) Have to report to Government on the day of judgment is pronounced the decision in every case conducted by him in the High court.

ii) Have to apply to the court on the very day of delivery of judgment for a copy of judgment and to forward such copy to the Government without delay.

iii) Have to inform the date before which further action, if any should be taken and to report Government as soon as possible, his view as to the advisability of appealing against the adverse judgment of the court.

iv) To intimate to the Government the filling of all Sits & Appeals in the High Court and of all applications for leave to appeal to the Supreme Court to which the Government are a party and to promptly reports the Government the orders of the court in all such cases with suggestions as to the further action to be taken on behalf of the Government.

(Govt. Memo. No. 7081/L2/89, Dt: 11.9.89 LW Dept.)

6.1.13 The High court held that:

i.Allowing a claim on the ground that the claim of the contractor was not denied by the Department, is an error.Entertaining claim of the contractors for extra leads which is not covered by the Agreements is beyond the jurisdiction of the Arbitrators as well as the (Lower) Court.

iii. Allowing a claim for extra rate for the work done beyond the Agreement period is contrary to the Agreement.

iv. The High Court set aside the interest allowed by the City civil Court, Hyderabad from the date of reference and upheld from the date of decree of the Lower Court.

(Govt. Memo. No. 1816-ARB(i) 88-22, Dt: 8.8.90 of I&CAD (PW) Dept)

6.1.14 The High Court dismissed to appeal filed by the contractor against the lower court judgment in disallowing contractors claims towards damages of compensation termed as interest.

(Govt. Memo. No. 1813-ARBI (i) 88-8, Dt: 6.2.89 of I&CAD (PW) Dept)

6.1.15 The Supreme Court upheld the judgment of the District court and High Court in setting aside the award passed by Arbitrator on the ground that the arbitrator allowed extra cost towards escalation contrary to the provision made in the Agreement.

(Govt. Memo. No. 1816/ARB (i) 88-10, Dt: 13.3.89 I&CAD (PW) Dept.)

6.1.16 The Supreme Court held that for making an award a rule of the Court, the Court having jurisdiction over the place, where the contract was signed is only competent.

(Govt. Memo. No. 1816-ARB/(1)/8812, Dt: 23.3.89 I&CAD (PW) Dept)

6.1.17 The High Court (Orissa) held the view that the Arbitrator should maintain relevant records and calculation sheets etc., leading to the award and it should be field with the connected papers.

(Govt. Memo. NO. 1816-ARBI/88-23, Dt: 16.8.89 of I&CAD (PW) Dept.)

7.1 DEPARTMENTAL PROCEDURES:

7.1.1 The following are the authorized forms of bills and vouchers:

a.	First and Final Bills	:	Form 24 (PWD VI-29)
b.	Running Account Bills	:	Form 27 (PWD VI-74)
c.	Lumpsum contract Bills	:	Form 27-A, 27-B(PWD VI-73(a)
d.	Hand Receipts	:	Form 28(CF-476)

This form (Hand Receipts) is used for all miscellaneous payment sand advances, where none of the other forms is suitable (para 298 of ‘A’ code)

7.1.2 Audit enfacement is to be embodied on each voucher in token of check of Divisional level. The date of measurements and check measurements shall also be furnished on the voucher.

(G. O. Ms. No. 187 PWD, Dt: 3.2.60)

7.1.3 Imprest holders can make payments from their impresets upto Rs. 50/- on their won responsibility.

(Govt. Memo. NO. 68-Y/69-3 PWD Dt: 11.3.69 vide para 170 of APWA Code)

7.1.4 The above limits is enhanced to Rs. 100/– to Rs. 100/- is Sirsailam and Sreeramsagar projects.

(Govt. Memo. No. 826 E2/74-2 PWD (PW) Dt: 19.4.74 & 3308-E2/64-2 PWD(PW) Dt: 7.1.76)

7.1.5 Sub-divisional Officers may pay F&F Bills upto Rs. 1000/- and intermediate bills upto Rs. 15000/- without pre-audit in the division under the specific delegation of the Superintending Engineer. First bills and Final Bills will however be sent to the division for pre audit.

(Para 286 of ‘A’ code & Amendment vide G. O. Ms. No.80 TR Dept., Dt: 26.8.90)

7.1.6 Failure to pre-audit may be condoned by the Superintending Engineer vide conditions imposed in Note 3 under para 286 ‘A’ Code.

(G. O. Ms. No. 227 PWD Dt: 24.1.58)

7.1.7 The Circumstances in which and the conditions subject to which provisional payments can be made by PAO.

1.Where revised administrative approval of Government is not required.

a)If an Estimate/Revised Estimate (technical sanction) has not been sanctioned or proper Agreement/Supplemental Agreement has not been concluded the Pay & Accounts Officer/Asst. Pay & Accounts Officer may make 4 payments not exceeding 25% on the value of each contract provided the claim is supported by provisional payment form (Form PAO-67) (duly filled in and countersigned by the authority competent to regularizes the formality concerned.

b)Where Administrative Approval of the Government is required.

a) If an Estimate has not been submitted by the Chief Engineer to Government for Administrative Approval or been submitted, but has not been approved by the Government, one provisional payment to the extent of 25% of the value of each contract may be claimed form the Pay & Accounts Officer supported by Provisional Payment Form duly signed by the Chief Engineer.

b) Where Revised Estimate has not been submitted to Government, Provisional Payment will be made by the Pay & Accounts Officer/Asst. Pay & Accounts Officer in all to the extent of 25% of the additional amount for which revised sanction is required.

c) Where a Revised Estimate is pending with Government, the Chief Engineer may ask for provisional payments duly supported by PP form (except final bills). In these cases, payment should be in accordance with the original or Supplemental Agreements entered into the competent authority.

d) Where an Agreement or Supplemental Agreement required approval of Government.

If an Agreement or Supplemental Agreement required approval of Government and the rates have already been agreed to by the competent authority, provisional payments can be made by the Pay & Accounts Officer/Asst. Pay & Accounts Officer supported by Provisional Payment Form duly signed by the Chief Engineer. The extent of payment will be 25% of the value of the work entrusted to the contractor.

Exception: 1. In cases covered by (ii) © and (iii) above, Superintending Engineer may be counter prior approval of Government.

2.Any provisional payment which is not covered by sub-para above shall be made only with the prior approval of Government.

7.1.8 It has been clarified by Government that the limits prescribed will apply separately for a work and for a contract, that is to say, if objection relates to the work as a whole for example, want of estimates for a work, the limits, such as the total of four payment or 25% of cost, will apply to the work as a whole irrespective of number of contracts relating to the work. If however, the objection relates to want of Agreement (s) in respect of a sanctioned work, the limits will apply for each contract, (Letter No. 1945E/56-2, Dt: 17.9.66 form the Deputy Secretary to Government, PWD (Projects Wing) to the Deputy Accountant General (Projects) Payments in respect of firm bills, the debit of which is to “03” Suspense Purchases” do not come under the purview of this provision.

7.2 POINTS FOR CHECK: GENERAL CHECK:

7.2.1 CHECK SLIP FOR FIRM BILL:

1.Is the name of Estimate/WS/Nos indicated on the bill.

2.Is the PO No indicated on the bill.

3.Are all the certificates required as per the conditions of the PO Recorded.

4.Is the reference to Date of measurement and check measurement indicated in the bill (as per para 296 of ‘A’ code)

5.Has reference to Goods, received /OTEO/been furnished.

6.Has the debit/Credit classification been indicated on the bill (as per para 539 of ‘A’ Code)

7.Has reference to month of MAS Accounts/T&P/Stock in which the articles acquired been recorded in the bills (as per para 186, 323 and sub-para 548 of APWA Code)

8.Has the ST certificate been furnished by the firm and whether ST claimed is in order.

9.Has advance stamped receipt been fixed to the bill.

10.Has allocation of expenditure of the amount of the bill to which is to be charged in various Estimates been indicated.

11.Has warranty certificate according to conditions of PO been furnished.

12.Have the supplies been made within the time stipulated in the PO.

13.Whether the excise or other duties, packing and forwarding charges claimed and admissible and provided for in the PO.

14.If sufficient provision in the Estimate is available.

15.Necessary certificates furnished.

16.Other Remarks.

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7.2.2 CHECKSLIP FOR ATTENTION BY DIVISIONAL ACCOUNTS OFFICER

1) Is the bill claimed in the authorized forms (para 298 of APWA Code)

2) Is the name of Estimate/Revised Estimate or Work slip number indicated on the bill.

3) Is the Agreement No. Supplemental Agreement No. indicated on the Bill (bill form provided).

4) Has the contractor accepted the amounts and singed in the M. Book to that effect. (bill form provided) para 294 (d) (2) PWA Code.

5) Has the contractor signed the bill (Bill form provides)

6) Are all the certificates required under rules, Government Instructions, Agreement recorded.

7) Is the reference to previous payment indicated on the bill.

8) Is the reference to the date of Measurement by the SO Check measurements by sub-divisional officer/Executive Engineer /Superintending Engineer wherever necessary indicated on the bill (Sub para I under para 294 of APWA Code).

9) Is the EMD as required under rules furnished and the amount credited to Account.

a) ISWF FSD – Recovered in terms of Agreement conditions and rules in force.(G. O. Ms. No. 491, Dt: 14.5.73)

b) If a bank guarantee is furnished, is it valid as on the date of passing the bill.

10) Is the debit and credit classification correctly indicated on the Bill (para 539 of APWA code)

11) Is reference to month of MAS Accounts/Stock/T&P in which the articles recorded in bills (para 186 and 323 and sub para 3 under para 548 of APWA code) furnished.

12) Is the oritical requirement of material and statement of issues to the contractor detailing the USR numbers, quantity, rate and amount appended to the bill for the purpose of comparison of issues with requirements (govt. Memo. No. 1959 – codn 72-10, Dt: 28.1.74)

13) Are the Hire charges statements enclosed to the bill wherever necessary.

14) Is the MAS Account appended to the bill wherever necessary.

(G. O. Ms. No. 348, Dt: 18.9.1970)

15) Is the overall recovery statement enclosed to the bill (Material, hire charges and other miscellaneous recoveries shown in the bill.

16) Has the contractor furnished a valid release and discharge certificate and enclosed to the final bill.

17) Has the contractor produced valid income tax clearance certificate and sent to the Executive Engineer before presentation of the final bill/before issue of the cheque.

18) Is the reference to page numbers and measurements book No furnished in the relevant columns of the bill (Bill form provides)

19) Is the name of sub-division and division recorded on the bill (bill form provides)

20) Is the bill followed by Scrutiny slip.

21) Is allocation of a expenditure if the amount o the bill is to be charged to different Estimates indicated.

22) Are the entries in parts I to IV of the bill filled.

7.2.3 CHECK WITH ESTIMATES

1) Is the work covered by an administrative/ revised administrative approval.

2) Is there an Estimate/Revised Estimate or Work slip to the work.

3) is the work or supply covered by specific provision in the Estimate. If not, is the bill accompanied by Work slip sanctioned by competent authority.

4) Are the quantities of work done within the Estimate. If not whether the extra quantities are authorized by competent authority and sanctioned communicated.

5) Is the approval of competent authority obtained for the alterations in design during construction. (Article 196 of AP financial code Vol.I)

6) IS the Revised Estimate submitted when the sanctioned Estimate is likely to be exceeded by more than 5% (Article 197 of AP Financial code Vol read with G. O. Ms. No.242 PWD Dt: 11.2.66).

7) Is the expenditure which is within the competence of the Executive Engineer/Superintending Engineer/Chief Engineer to sanction or regularize is not incurred as matter of course under the orders of su-ordinate officers without the knowledge of Executive Engineer(SE/CE (para 545 of APWA Code).

8) Have orders of Executive Engineer/SE/CE been obtained if against a single Estimate more than one officers are permitted to operate the sanction imposing a definite limitation of money transactions to each officer (para 547 of APWA Code)

9) Are Savings due to abandonment of parts of work not utilized towards unauthorized expenditure. (sub-para2 under para 547 of APWA Code)

7.2.4 CHECK WITH AGREEMENT

1) Is there an Agreement entered into with the contractor or supplier by competent authority.

2) Are extra items covered by Supplemental Agreement accepted by competent authority.

3) Are the quantities executed within the Agreement quantities. If not have provisional rates been fixed for the quantities in excess of Agreement condition.

(G. O. Ms. No. 197, Dt: 17.12.71)

4) Are the rates claimed in the bill in accordance with Agreement rates.

5) Has the work been done according to rate of progress as per Agreement. If not is the extension of time granted by the competent authority and communicated to the Executive Engineer before the bill is presented.

6) Have all the special conditions stipulated in the Agreement been generally adhered to.

7) Are rates revised during the course or after the work is carried out (Sub para 4 under para 306 of APWA code and Art. 195(a) of AP Financial code Vol.I)

8) Are part rates allowed for intermediate work in terms of Agreement sub-para © under para 306 of APWA Code/Agreement conditions.

9) Is data for part rates worked out n terms of G. O. Ms. No.355, Dt: 24.4.74 and appended to the bill for check by Executive Engineer.

10) Whether intermediate payment rates agreed to in the Agreement have been correctly entered into.

11) Is the security deposit forfeited if the work contractor refuses to do the work and Agreement terminated under Art. 195 (b) of AP financial code Vol-I)

12) Is the approval of next higher authority obtained for entrusting the balance work. (note under Art 195(b) of AP Financial Code Vol. I)

13) Are all rules applicable for revision of Estimate complied with in the case of entrustment of balance work at higher rates and revision of rates as per Art. 195 (b) and (c) of AP financial code Vol.I.

14) Is the sanction of competent authority obtained before ordering any item not contemplated in the original Agreement (ar. 195 (f) of AP Financial Code vol-I)

15) Is the charge covered by an appropriation (para 101 of APWA Code)

16) Are the quantities limited to pit measurements or level measurement whichever is less in the case of earth work excavation.

( G. O. Ms. No. 1706, Dt: 22.1168)

17) Are the variation in classification of soils check measured by Executive Engineer/SE and approved (G. O. Ms. No. 467, Dt: 34.72 read with Govt. Memo. NO. 1970-A2/72-11, Dt: 4.7.1974)

7.2.5 ARITHIMATICAL CHECK

1) Is the bill arithmetically checked (para 539 of APWA Code)

2) Are the measurements in the M. Book relating to the works or supplied arithmetically checked (para 540 of APWA Code)

7.2.6 CHECK OF ENTIRES IN THE MEASUREMENT BOOK

1) Have all entries in the M. Book been made properly and have all the pointed referred to in para 294 of APWA code.

2) Have the entries in the M. Book been check measured wherever necessary.(Para 297 of APWA Code)

3) Have the measurements been properly abstracted in the M. Book and billed for after giving cross reference.

4) Is the recording of measurements in accordance with the supplemental specifications appended to the contract.

5) Are any unforeseen item of work provided for by a lumpsum provision in an Estimate claimed without actual measurement.(Sub –para 3 of para 306 of APWA Code)

6) Are any measurements recorded without receipt of material (Sub prara 5 of para 306 of APWA Code)

7) Are any measurements for the work done in the month of March included in the claim for payment, in the month of March (para 6 under para 307 of APWA Code)

7.2.7 RECOVERIES

1) Is recovery proposed for non-employment of technical agent by the contractor (Agreement conditions)

2) Is the recovery towards cost of material issued to the contractor proposed (para 331 of APWA Code).

3) Are the recorded reasons furnished for the supply of material not contemplated in the Agreement in terms of Para 328 of APWA Code.

4) Has the recovery been regulated for the supply of material not contemplated in the Agreement in terms of para 328 of APWA Code.

5) Has surcharge been levied for the material issued in excess of theoretical requirement or short consumed as per Agreement conditions.

(G. O. Ms. No. 2151, Dt: 30.12.97)

6) Have al the USRs been sent to Executive Engineer for ledgerisation before the bills is presented to the Executive Engineer and reference to letter no. and date in which the USRs sent to Executive Engineer furnished in the recorded statement.

7) Are the rates charged in the USRs correct as per the rates stipulated in the Agreement.

8) Is recovery towards hire charges proposed.

9) Are all the hire charges statements sent to Executive Engineer duly supported by log extracts before the bill is presented to Executive Engineer.

10) Have hire charges been recovered at correct rates.

11) Have idle charges been levied.

12) Have the hire charges been regulated on out turn basis or daily basis whichever is more.

13) Is recovery on account of Government funds spent on behalf of a contractor to complete the work which he has neglected or failed to complete made (Art 178 of AP financial Code Vol-I)

14) Are all other recoveries much cost of Electrical Energy supplies, water supply fines imposed ground rent, cost of materials sold, recoveries proposed by QC wing etc., as reflected in the register proposed (para 546 of APWA Code).

15) Has the contractor paid seignorages, cess to the respective authorities viz revenue/forest Department(Agreement conditions)

16) Is recovery towards income tax at 2.30% effected in respect of Agreement, value exceeding Rs. 20000/- made.

17) is ST as per Sec. 5H of ST amendment Act 1995, recovered.

18) Is St As per G. O. Ms. 788 (rev. Dept.,) dt: 21.9.96 recovered.

19) Is Mineral clearance certificate produced with Final Bill.

7.2.8 DETAIELD CHECK ON ROAD WORKS

i) Pre measurements are required to verify whether the required quantity of materials are brought to site.

ii) For loose gravel layers at Optimum moisture content – 50% extra is to be collected.

iii) For WBM roads formation metal should be collected as per requirement. Usually collection of metal and gravel are provided as separate schedule items.

iv) Watering of road surface has to be continued for a period of 15 days from the first day of rolling.

v) If the metal colleted for a road work does not conform to the specified size, it will be paid for at reduced rates as under:

0-20% Over size	:	Reduction in the rate by 25% of the difference between the basic rate of the metal of the specified size and next higher size.
20–30% Over size	:	50% instead of 25% above.
30–40 %Over size	:	The rate of next higher size.

If the bitumen deficiency is found in a Road Work, the reduced, rate shall be as under:

Deficiency: 0.20%

:

Reduction of amount after working out the less used quantity.

(Circular Memo. No. 711/D2/QC/84-2, Dt: 27.6.85 red with memo even dt: 26.6.84 and clause 27 © of PS to APSS)

27.vi) Empty oil drums should not be purchased in the open market. They should be purchased from RTC only. (Applicable to R&B) ENC Circular Memo. 7714/T.A1/AEE/93, Dt: 27.11.93)

7.2.9 BUILDING WORKS:

A certificate to effect that RCC roof slab has been tested by holding with water to a depth of 6” and the roof slab watched carefully and constantly for not less than a week is to be recorded by Deputy Executive Engineer before making payment.

7.2.10 EARTH WORK:

The Quantity of earth work done shall be determined based on levels (Detailed specification 301.4.1 of APSS).

1.Detailed calculation sheets should be attached to each section sheet and it should be got signed by the contractor.

iii. The following certificate is to be furnished by the Section Officer and Dy. Executive Engineer for both pre-levels and work done levels.

“Certified that the levels are taken by me on date and recorded in LF Books No. and from page _________ to ______ Para of M. B. No_________”

The following certificate shall be furnished by the Dy. Executive Engineer while submitting to Division fre pre-audit.

“Certified that the levels recorded in LF Books have been checked and found to be correct”

The following certificates is to be furnished at the Divisional Level.

“Certified that the levels plotted in the section sheets and the areas and quantities worked out in the calculation sheets have been checked with levels recorded in the LF Books and carried to M. Books are found to be correct” (G. O. Ms. No. 82 PWD, Dt: 20.2.1972)

In respect of earth work costing Rs. 5000/- and above, a condition is to be stipulated that payment shall be made based levels only (Instructions of Chief Engineer)

vii. Whenever bailing out water is found necessary during execution, the water levels shall be recorded in M. Bs, the rates for intermediate works worked out duly making deduction, when bailing out water is not involved.

(PWD Memo. No. 991/Cood/74-4, Dt: 1.10.74)

viii. When a finished item of work is not completed as per profile part rate can be allowed in the intermediate bills. No part rate is admissible for items not covered by the Agreement. The following Principles should govern the determination of part rates in intermediate bills.

a) The part rate should be so determined that the amount paid to the contractor should not be in excess of the value of the work done.

b) The part rate should also be determined keeping in view, the value of the balance of work yet to be done.

(G. O. Ms. No.335, PWD(Codn) Dt: 24.4.74)

7.2.11 In respect of mechanical contracts, the clause 68 of PS to APSS regarding retention amount does not apply. Payment in these cases shall be regulated as under:

1.Payment will be made at 82% of the total contract value of any portion of the plant and machinery form time to time as per break up costs given under Schedule – ‘A’.

Payment upto 90% of total value of contract including all execution & Errection charges on taking over of such completed section of plant after errection and testing.

iii. The balance of contract value after the expiry of 12 months the terms and conditions and dispatching instructions are given in G. O. Ms. No. 603 T R&B, Dt: 20.7.76 and clause 68 of PS to APSS is modified to the above effects.

(G. O. Ms. No.416 T, R&B, Dt: 27.2.1980)

7.2.12 a) A Schedule of quantities of important materials like steel, cement etc., required for execution in accordance with the required specifications will be appended to the Agreement. IF these materials drawn accordingly are short used, the excess quantity so drawn should be returned to the Department in good condition and no payment will be made to the contractor there for. If they are not so returned, their cost will be recovered at the market rate prevailing at the time of supply or the issue rate their cost will be recovered at the market rate prevailing at the time of supply or the issue rate whichever is greater plus storage charges plus supervision charges at 10% plus sales tax if payable.

b) If materials are drawn in excess, of the theoretical requirements indicated in the Agreement, the extra quantity should be returned in good condition. If they are not so returned, their cost will be recovered at Prevailing market rate or issue rate plus 10% surcharge whichever is higher plus storage and sales tax if leviable.

c) IF the materials are short drawn or short used (though drawn according to schedule) the savings due to short drawal/used should be secured to Government by recovering the cost thereof at issue rate from the contractor. In case the materials short used though drawn according to schedule, this recovery will be in addition to the recovery to be made for the cost of materials not returned as stipulated above.

(Govt. Memo. No. 481/7/71-6, PWD, Dt: 24.3.72)

d) Percentage for wastage need not be fixed afresh as standard data covers wastage also.

(G. O. Ms. No. 252, PWD, Dt: 30.12.1970)

7.2.13 the empty drums of bitumen used for Departmental works are to be sold to the industries at the prevailing market rates, dispensing with the present system of calling for tenders or open auction.

(G. O. Ms. No.683 PWD, Dt: 17.7.74)

7.2.14 When the materials are issued to contractors for use on Government works theoretical requirements should be worked out and indicated in the M. Books. The statements of theoretical requirements and actual consumption should be sent along with the bills to Audit.

(Govt. Memo. NO. 1959-Codn/71-10 PWD, Dt: 28.1.74)

7.2.15 In respect of material returned by the contractor which are original supplied by Government the price allowed to the contractor in reacquisition should not exceed the amount charged to the contractor excluding storage charges. (Para 333 of ‘A’ code)

7.2.16 It is the responsibility of the contractor to procedure spare parts like tyres and tubes for their vehicles even if the vehicles are used in actual execution of Government works and hence it cannot be treated as bonafide issued for the purpose of 328 © of APWA Code.

(Govt. Memo. No.786-C/75-3, Dt: 15.9.76 of T R&B Dept)

7.2.17 Only one certificate for tax deductions at source for IT Department should be issued.

(G. O. Ms. No. 405 Irr(PW-Cod) Dept., Dt: 14.8.84)

7.2.21 Bonafide use of Departmental materials issued to the works such as marking out, centering, centerline pillers etc., may also be treated as bonafide use on works.

1.Only issue of materials required actually in connection with the work should be treated as for bonafied use.

2.While materials required for the construction of contractors office shed and stores in respect of specific work may be treated as for bonafide use, materials issued of construction of quarters of the contractors or his employee or labour camps cannot be treated as for bonafide use, since it is the responsibility of the contractor to make his own arrangements in this regard.

3.The issue of materials for bonafide use should be restricted to the actual need of the work based on the theoretical requirements in order to prevent over issues or malpractices.

(Govt. memo. No. 665Y/71-10 PWD, Dt: 1.12.1971 and 786-C/75-3, T R&B Dept., Dt: 15.9.75)

7.2.22 The deduction towards shrinkage allowance is tobe effected from the actual profile quantities i.e., worked out at 2.4% (i.e., 1/41)

(CE Pochamped Memo. No. 131/239/69-73, Dt: 4.8.73)

7.2.23 The Department is not bound to take back the unused or wastage steel, if it is not required and it remains the properly of the contractor and wastage should be borne by the contractor.

(Govt. Memo. No. 2732/Y66-18 PWD, Dt: 18.12.67)

7.2.24 Mineral revenue clearance certificate has to be produced by the contractors before final bills are paid, Filing which five times penal recovery shall be effected. The transit form issued by Asst. Director of Mines and Geology shall substitute for mineral clearance certificate. In case of doubts as to the genuineness of transit form. confirmation may be obtained from AD (M&G).

(Director or (M&G) Dir. 7832/S1390, Dt: 5.2.96)

7.2.25 In the case of both LS and K2 contracts of Rs. 50000/- and above in value, the contractor shall be required to employ technical personnel on the concerned works at his own cost, whether technical skill is required or not.

Sl. No	Estimated contract value in Rupees	Scale of Technical Staff	Rate of recovery PM in case of failure
1.	Form Rs. 50000 to 1.00 lakh	One ITI candidate	1500/-
2.	Between one lakh and 5 lakhs	One Diploma Candidate	1700/-
3.	Between 5 lakhs and 15 lakhs	One Graduate Engineer or two Dimploma Holder	2500/-
4.	Ove Rs. 15 lakhs	One Graduate Engineer and One Diploma Holder	Rs. 4200/-

The appointment of staff be on full time basis and be available at work site to take instructions.

7.2.26 If the contractor himself is a Diploma/Graduate Engineer, no agent need be appointed to supervise the works costing upto Rs. 5 lakhs/above 5 lakhs respectively. But he shall employ technical staff as per above scale when the undertakes more than one work beyond a radius of 5 Kms. One or more works within a radius of 5 Kms shall be treated as a single work for purpose of employment of technical staff.

(Govt. Memo. No. 1434/C1/87-18, Dt: 20.12.1980 of T R&B Dept.,)

7.2.27 Sales Tax registration number should be printed on cashmemo/bills.

(Rules 45(3) of APGST Rules)

The quotations also should bear the sales tax registration number.

7.3 CHECK MEASUREMENTS:

7.3.1

Regular Division (Construction / Maintenance)	:	36 Nos.
Special Division	:	24 Nos.
Investigation Division	:	12 Nos.

(G. O. Ms. No. 848 PWD, Dt: 2.6.72)

7.3.2 The Executive Engineer should check measure all individual works costing Rs. 100000/- an above at least once 30% of Expenditure. (G. O. Ms. No. 390 I&CAD Dept., Dt: 30.8.90)

7.3.3 The Superintending Engineer should check measure works at random in a particular years as may be directed by the Chief Engineer from time to time and all works costing Rs. 5.00 lakh and above essentially at least once in year in irrigation and power Department and all works each costing Rs. 10.00 lakhs and above before final payment is made. IN R&B Department Ses should check measure at least two works each costing Rs. 5.00 lakh to Rs. 10.00 lakhs in each division besides check measuring all works each costing Rs. 10.00 lakhs and above at least once in a year.

(CE (Buildings)( R&B) Circular Memo TA8/JE7/12125/86, Dt: 21.8.87)

(G. O. Ms. No.405 Irrn. 14.8.84 and G. O. Ms. No.39 I&CAD Dt: 30.8.90)

7.3.4 The components selected for check measurements should not be less than 50% of the value of work done specially include such of the items where there is scope for fraud. IN the case of embankments LS of cutoffs should immediately be checked for leads as well as for soil classification and also their suitable for foundations and impermeability by the sanctioning authority or by the Superintending Engineers in charge of the work. In cuttings, soils classification should be checked as per the existing instructions contained in Govt. Memo. No. 364/NSP/II(1)80-21, Dt: 20.10.1984.

(G. O. Ms. No. 37 T, R&B Dept., Dt: 30.1.90)

7.3.5 Non-Check measurement can be condoned by the Departmental Officers, if the cost of the work condoned is within his powers of write-off and that there has been no loss on account of lack of initial check measurement.

7.3.6 Final bills and F&F Bills should not be paid by Pay & Accounts Officers in cases where Superintending Engineer has to check measure but actually no done. They should be returned.

(Memo. No. 44/F8/87-1, Dt: 20.6.87)

7.3.7 Final Bills, can be paid by Pay & Accounts Officer even though they were not check measured by Superintending Engineer provided authorization is given by Chief Engineer stating that he will take necessary action to obtain ratification of non-check measurement.

(Memo. No. 44/F8/87-1, Dt: 20.6.87)

7.3.8 Part bills should not be returned by Pay & Accounts Officer, if check measurement by Superintending Engineer is not done.

1.Classification of soils and rock should be check measured by Executive Engineer in all cases.

2.In respect of works costing less than Rs.1.00 lakh, Superintending Engineer should be in spect and satisfy himself when the variation in classification is more than 10% but check measurement should be done when variation exceeds 25%.

3.Variation in classification of soils and rock should be check measured by Executive Engineer and beyond 20% Superintending Engineer has to verify.

4.Bay of 110 is unit for this purpose when the variation in the classification in the bay is lekly to exceed 10% a report to that effect should be furnish to the Chief Engineer.

(Govt. Memo. No. 364/NSP-II(1)/80-21, Dt: 29.1084)

7.4 ADVANCE PAYMENTS:

7.4.1 Advance payments can be made to the following firms for purchase of steel.

1.	M/s SAIL	110% CE-Full Powers
2.	M/s SAIL	CE Full Powers
3.	M/s TISCO	100% SE Rs. 1.00 lakhs each time
4.	M/s IISCO	EE Rs. 50000 each time
5.	M/s IOL	100%

(G. O. Ms. No. 558 Irrn & Power Dept., Dt: 29.12.80) Currency of the CO Expired by 29.12.81)

7.4.2 All Steel materials shall be procured from M/s AP Steel Limited, by making advance payment. Any variation in cost of steel compared to other producers should be brought to the notice of Government.

(G. O. Ms. No. 402 I&CAD Dept., Dt: 26.6.87)

7.5 MISCELANEOUS:

7.5.1 The authorities delaing with contract engaged in the execution of works should furnish details of awarded contracts to respective assessing authorities of commercial tax Department, so as to enable them to levy sales tax on the materials used in works.

(Govt. U. O. Note. No. 2865/CT-II/87-3, Dt: 2.1.88 of Rev. Department)

7.5.2 All amounts payable in Government accounts by the common public below Rs. 50/- should be collected first by the Departmental Officers at their end and then remitted in the treasury through challan at convenient intervals in accordance with the instructions contained in SR 2, 3 & 4 under TR 10 with effect from 1.10.89.

(G. O. Ms. No. 247 F&P (PWTR) Dt: 2.5.89)

7.5.3 All Government Transactions should be brought to account to nearest whole rupee.

(G. O. Ms. No.167 F&P Dept., Dt: 29.4.89)

8.1. GENERAL:

8.1.1. Providing the buckets to Government buildings is not the responsibility of PWD (228 D code)

8.1.2. R&B should provide fixtures and carryout repairs there to periodically (Except petty repairs which should be attended to by the Department concerned)

8.1.3. No pandals should be enclosed and maintained for residential buildings except for the reception of his excellency the Governor.

8.1.4. Pumps should not be installed on wells attached to Residences (para 229 – ‘D Code)

8.1.5. I) Furniture to offices will not be supplied and no repairs thereof will be carried out by R&B. If the estimate of construction of a new office provides supply of furniture also, then R&B arranges to supply furniture.

ii) Furniture supplied to inspection bungles will be debited to the works estimate and subsequent repairs to the furniture to maintenance estimate.

iii) Government sanction is required for purchase of cutlery and crockery for inspection bungalows (paara 230 ‘D code)

Note: Chief Engineer is delegated the power to make first purchase within the scheme. Replacement after satisfactory completion of life span of two years in the case of cockery & Cutlery and 5-7 years in the case of steel and other untsils allowing 20% breakage in the case of crockery and cutlery.

8.1.6. The standard scale of furniture for inspection bungalow is given below:

1) Two iron bedsteads with were mattresses and complete mosquito curtain.

2) Two wash hands stands with basins.

3) Two 2. G.I Bath tubs.

4) One combined meat safte and drawer (Common to bathrooms)

5) Two sanitary commodes with tripad stands.

6) One dining table (4’ X 4’) (Common to both rooms)

7) Two medium size office tables.

8) Two small size dressing tables.

9) Two clothes stands.

10) Four arm chairs.

11) Two easy chairs.

12) Two box patent mirrors.

13) Two kitchen tables (4’ X 2’)

14) Two matty tables (4’ X 2’) Polished tops.

15) Two teakwood towel racks.

16) Two teakwood stools.

17) Two tea poys.

18) Two GI buckets.

The above scale may be verified by Chief Engineer provided the cost of additions does not exceed Rs 1000/- for double room accommodation and Rs. 750/0 for single room accommodation.

8.1.7 POWERS OF PURCHASE RENEWAL OF FURNITURE (Standard Scale)

Authority	Nature	Power
Superintending engineer	Provision of furniture on standard scale	Subject to monetory limits which include cost of old supplies also.
Executive Engineer	Subsequent Repairs	Number and cost of articles renewed does not exceed the number and cost of those replaced.

(para 231 ‘D’ Code)

8.1.7. SALE DISMANTLEMENT:

Authority	Book value of Buildings	For sale
Chief Engineer	10000	As they have no powers
Superintending engineer	5000	To sell the land, whenever
Executive Engineer	1000	Sales of buildings is sanctioned, collector should be in formed who takes action to sell both land and buildings.

The powers do not extends to the sale of individual buildings in a compound, the total book value of which exceeds the above limits.

(para 235 ‘D’ code)

10.2.2 Payment for rent to godown for storing materials should be provided for in the estimate for sanction by the competent authority.

(note 1 under para 240 – A ‘D’ code)

10.3 GOVERNMENT BUILDINGS OCCUPIED FOR NON-RESIDENTIAL PURPOSES:

10.3.1 Commercial Departments or Central Government should pay rent for the State Government buildings occupied by them at:

i) 6% to cover interest on book value of buildings with additions and alterations.

ii) 1 ½ %of the book value towards redemption of capital cost.

iii) 4 ½ % towards maintenance charges on capital cost.

iv) 6% towards maintenance on capital cost of sanitary, water supply, electrical installations and fittings.

10.3.2 Buildings borne on accounts of IND & FC do entail recovery of rent from other user departments though they are of the state Government.

(Note 3 under para 245 ‘D’ code)

10.3.3 ELECTRICAL RENTS:

1.The responsibility of executing electrical installation in new buildings devolves on electric engineer general.

2.The superintending engineer, in whose circle the building is situated is responsible for seeing various works are carried out at the proper time and that unnecessary delay is avoided.

(Para 255 ‘ D’ Code)

The occupying Departments should bear the charge of electric builds including fluorescent tubes and debit it to their contingent grants. The exceptions being the Raj Bhavan and Legislators Hostels in which case the responsibility lies with Electrical Engineer General.

(Para 256 ‘ D’ Code)

10.3.4 Public buildings should be inspected annually such inspection being in respect of soundness or otherwise.

(Para 260 ‘D’ Code)

10.4.1 10.4 SCALE OF ACCOMODATION:

The following norms are fixed:

1.FOR OFFICE ACCOMODTION:

1	Secretary to Government or Addl. Secretary to Government.	:	346.5 Sft. Attached ante-chamber & toilet (Maximum 450 Sft)
2	Joint secretary to Government & Hea of Departments	:	272 Sft. Attached ante-chamber & Toilet
3	Dy. Secretary to Government & Heads of Departments	:	220 sft. Attached ante-chamber and toilet.
4	Asst. Secretary to Government and other officers	:	160 Sft. With common toilet and lunch room facility
5	Section officers in Secretariat and superintendents	:	60 Sft. With common toilet and lunch room facility
6	Clerks and typists etc.,	:	40 sft. With common toilet and lunch room facility.

Note: 10% extra for storage of records

1.RESIDENTIAL ACCOMODATION:

i	Attenders	:	500 Sft.
ii	N.G.O’s	:	800 Sft
iii	Officers drawing between Rs. 750/- to 1150/- per month(78 scales)	:	1000 sft
iv	Officers drawing between Rs. 1150/- to 1700/- (78 scales)	:	2000 Sft.

(G. O.Ms. No. 351, T R&B Dept., Dt: 6.7.1983)

(Note: Further orders after 78 scales are not issued)

10.4 RENTED PUBLIC BUILDINGS

10.5.1 Fixation of rent for private buildings taken on lease is rationalized in supercession of all existing orders in the matter.(G. O.Ms. NO. 35 F&P (FW-EBS-PWD) Dt; 27.2.97)

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Buildings –Private buildings occupied by Government Departments – Modification and rationalization of present system of selection and fixation of rent for the private building taken on lease by the Government Departments – Orders – issued.

——————————————————————————————————-

GO. Ms. No. 35 Dt: 27.2.1977

Read the following:

G. O. Ms. No. 601, GA (Accommodation) dept., Dt: 29.8.79.

Govt. Memo. No. 791/accon. A2/82-a, GA 9Accon.A) Dept., Dt: 30.9.82.

G. O. Ms. No. 269, T R&B Dept., Dt; 6.8.85.

Circular memo. No. 133/Accon.A2/96-2, GA 9Accon.A) Dept.,Dt: 29.3.96.

O R D E R:

1.Government have issued instructions from time to time about the procedure and norms for taking private buildings on lease by Government Departments and fixation of rent thereof. But it is noticed that rent fixation in practice has become quite cumbersome and leading to wasteful expenditure.

2.A General Perusal of the rent statistics of the Government buildings taken on lease give the impression that our present method of fixing rent is not a satisfactory one (which take in to account the cost of land, cost of building and age of the building only). Lot of subjective factors are entering into the calculation giving rise to very wise distortion in the figure. Apart from it, the rent being fixed now is not based on any element which is sensitive to the market situation. Rent of buildings in the market is decided more by supply and demand situation and usually the market forces have kept the rent at lower level than what the return on investment in a building would demand. But in our exist of calculation which is return – oriented based on investment, the Government is not taking advantage of the market forces at work. Finally there are also instances where the luxurious taste of some of the head of the offices, is making the Government to pay higher rent when a posh accommodation is being selected much beyond the functional necessity of the office. Such posh houses being of very high cost ultimately result in much large outgo towards rent.

3.Keeping view the above situation, it has been decided to modify and rationalize the present system of selection and rent fixation for the private buildings taken on leave by the Government Departments as indicated hereunder.

For fixing maximum ceiling of rent, it is decided to have 6 tie classification of places in the state as follows:

Corporations of Hyderabad & Secunderabd.

Corporations of Vizag & Vijayawada.

All other corporations and spl. Grade and Selection Grade municipalities.

All Grade –I Municipalities.

All other municipalities and mandal Head Quarters.

All other rural areas.

3.For the above categories of towns and other places, the Government hereby fix the maximum ceiling of rent for each of these six categories as follows:

1.Corporations of Hyderabad & Secunderabad upto Rs 5/- per Sft.

2.Corporations of Vizag & Vijayawada upto Rs. 3.50 per Sft.

3.All other corporations and special grade & selection Grade Municipalities upto 2.75 per Sft.

4.All grade-I Municipalities Upto 2.25 Per Sft.

5.All other municipalities upto 1.50 per Sft.

6.All other rural areas upto Rs. 1.25 per Sft.

4.The above amount would be payable only for net usable areas which cannot be more than net carpet area plus 10%.

5.The requirement of the building by any office is to be advertised in the District edition of local news paper like Eenadu etc., indicating requirement of space which will be decided as per the R&B norms.

6.In response to the above advertisement, Building owner having vacant space have to quote a specific lease rent per month they want as rent.

7.A team consisting of the Head of the office in need of the building space and local EE/Dy. EE/SE of R&B Department will check the suitability of the building starting from the lowest officer. If due to any reason to be recorded in writing the lowest officer’s building is not suitable, the second lowest offirer’s premises will be inspected and evaluated for selection.

8.Once the building is selected accepting the rent within the maximum ceiling indicated in para 3.2 above, it can have an escalation factor of 5% for block of every two years thereafter.

9.The above order is issued in supercession of all orders in existence on selection of private buildings and fixation of rent thereof taken on lease for the purpose of any Government office.

10.All heads of Departments are therefore requested to inform all the heads of offices under their control to follow the above modified system for selection and fixing up of rent of building to be taken on hire.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

10.5 GOVERNMENT RESIDENTIAL BUILDINGS;

STANDARD RENT CALCULATION:

10.6.1 (I) Standard rent will be calculated at the following percentages of capital cost plus and addition for municipal and other taxes in the nature of House or property tax and 2% per annum of capital cost of building including sanitary and water supply installations and 3 ½ % of Electrical Installation for both ordinary and special repairs and maintenance.

(OR)

Six percent per annum of such capital cost whichever is less.

DATE OF CONSTRUCTION OF BUILDING	PERCENT
Before 1.4.1919	4
From 1.4.1919 to 31.7.1921	5
From 1.8.1921	6
From 1.8.1937	4
From 1.4.1941	5
From 1. 4.1942	4
From 1.4.1946	4

The standard rent so calculated above is for a year (FR.45 A III(b) SR there under) Rentals for fans fixed in the quarters should be recovered @ 2.25 per fan per month.

ii) Capital cost for the purpose of calculating standard rent is:

a) Cost of acquisition or construction and cost of restoration or special repairs if such works add to the accommodation or involve replacement of the existing type of work by work of more expensive character.

b) Present value of the residence when the cost of acquisition or construction is not known.

C) Capital cost includes the value of site including its development, sanitary, water supply and Electrical installations and fittings but excludes charges on account of establishment and T&P other than those were directly charges.

d) When a portion of the building is to set aside by the occupying officer for reception of officials and non-official visitors, the capital cost of that portion may be written off by Government.

(FR 45 II)

RECOVERABLE RENT

10.6.2 The rent recoverable from the occupant is

1.Standard rent or 10% the emoluments whichever is less.

2.Municipal and other taxes not in the nature of property tax.

10.6.3 Those who have taken House Building advance and are provided with quarter are liable to pay 15% of emoluments, if the quarter is not earmarked or 10% if the quarter is earmarked.

(G. O. Ms. No.20 F& PLG, Dt: 19.1.96)

However the senior officers who availed HBA and are allotted transit type quarters at Kundanbagh are liable to pay 5% of basic pay or standard rent whichever is less.

(G. O. Ms. No. 308 F&Plg, Dt: 4.11.96)

10.6.4 Government may order for taking rent in excess of the recoverable rent from an officer.

who is not required or permitted to reside on duty at the station at which the residence is allotted.

Who at his own request, is provided with accommodation which exceeds to that, which is appropriate to this status.

iii. Who is permitted to sub-let.

Who is on receipt of compensatory allowance granted on account of dearness of living.

Who sublets without permission.

who does not vacate the residence after the cancellation of allotment.

10.6.5 An officer who is provided with a residence attached to the post held by him occupies any additional residence either at or out side head quarters, is liable to pay full standard rent for the additional residence.

(FR.45, A IV)

10.6.6 When only a portion of a Government residence becomes un-inhabitable the occupant will be allowed the benefit of remission, if the standard rent excluding the proportionate rent of un-inhabitable portion falls below 10% of emoluments.

(FR.45, A V)

10.6.7 Rent recoverable from private persons is market value. (para 275 ‘D’ Code)

10.6.8 Pensioners, if permitted can continue to reside in the already allotted quarters on payment or standard rent for three months after retirement.

(note 3(i) under para – 275 ‘D’ Code)

10.6.9 Hostels, through do not fall under the classification of “Residences”, should shown in the monthly return of residential buildings for the purpose of watching rent. (para 289, ‘D’ Code)

RULES FOR THE ALLOTMENT OF GOVERNMENT QUARTERS IN THE DISTRICTS OF ANDHRA PRADESH

10.7.1 Short time, application & Commencement:

1974.these rules may be called the allotment of Government quarters rules in the Districts, 1974.

1.The rules shall apply to all Government quarters in the Districts except in twin cities of Hyderabad and Secunderabad.

2. The rules shall come into force with effect from the date of issue of these orders.

10.7.2 Relation to fundamental rules:

The provision in the FRs relating to the allotment of Government Quarters and matters pertaining there to shall be deemed to supplemental these rules.

10.7.3 Classification of quarters:

The categories of officers mentioned in column 3 of the statement below shall be eligible for the type of quarters indicated against the categories.

Sl. No	Type of Quarters	Pay Range	Accommodation	Plinth area
1.	Type 1 Quarters	Class IV Employees	Small Two roomed Tenements	505 Sft.
2.	Type II Quarters	Rs. 80 to Rs. 200	Regular two roomed Tenements	750 Sft.
3.	Type III Quarters	-do-	Regular two roomed Tenements	900 Sft.
4.	Type IV Quarters	Rs. 400 to 800	Three roomed Tenements	1120 Sft.
5.	Type V Quarters	Dist Level Officers Quarters	–	–

1.For the purpose of this rule, the term pay means basic pay plus special pay of the nature of pay.

10.7.4 Eligibility:

1.All employees of the Government of Andhra Pradesh except those employed under the emergency, provision of the rules, who are holding posts I n office in Andhra Pradesh except twin cities of.

2.An employee in need of Government quarter may apply at any time to the Collector of the District.

3. Application not received through the head of the office/Department of the applicants are liable to be rejected summarily.

1.Nothing in this rule shall prevent the allotting authority from calling for applications, from employees within such period as may prescribed, in order to revise and to bring uptodate the lists of employees in need of the Government quarters.

2.Such of the employees as are owning houses in Head Quarters of their service where they want a Government quarter to be allotted, are not eligible for allotment of Government quarters.

Explanation: For the purpose of this rule and Rule 6, and employee whose dependent owns a house shall be deemed to be owning a house himself.

1.Statement Government employees whose services are placed at the disposal of the Central Government, Semi Government, Public Sector or Private organizations shall not be eligible for Government Quarters (including allotment on exchange basis) while in deputation.

10.7.5 Waiting Lists:

The applications for allotment of Government quarters shall be registered by the allotting authority for each type of quarter, in the order of the dates on which they are received.

10.7.6 Allotment of quarters:

Quarter shall be allotted to the officers on the waiting lists in the order of their seniority in the lists maintained by the allotting authority.

Provided that out of every five type V quarters falling vacant, two shall be allotted to junior gazetted officers in the waiting list, two to officers who have been posted to district on transfer and whose case deserve special consideration, and one to a senior officer in receipt of basic pay of more than Rs. 800/- but not more than Rs. 1500/- p. m.

1.The Collector of the District shall allot all types of quarters in consultation with Executive Engineer(R&B) Head Quarters.

10.7.7 Allotment of quarters on incentive basis:

1.Where on officer brings to the notice of the allotting authority a case of an allotte of a Government quarter continuing to reside in such quarter while owning a residential building, or of unauthorized letting out of the quarter in its entirely or in part to another, the officer shall, if the ownership of a building or the unauthorized letting of the quarter as the case may be, established, be entitled to the allotment of a Government quarter on priority basis and without reference to his seniority in the waiting.

2.The occupation of a quarter, either wholly or in party, by a person other than the allottee or his dependents without the permission of the allotting authority for a period exceeding three months, shall constitute “unauthorized letting out”.

10.7.8 Allotment to husband and wife: Eligibility in case of officers who are married to each other :

No officer shall be allotted a quarter under these rules if the wife or the husband, as the case may be, of the office has already been allotted a quarter, unless such quarter is surrendered.

Provided that his sub-rule shall not apply where the husband and wife are resending in pursuance of an order of judicial separation made by any court.

Where two officers in occupation of separate quarters slotted under these rules marry each other, they shall, within one month of the marriage surrender one of the quarters.

iii. If a quarter is not surrendered as required by sub-rule(2) the allotment of the quarter of the lower type shall be deemed to have been cancelled on the expiry of such period, and if the quarters are of the same type, the allotment of such one of them as the allotting authority may decide, shall be deemed to have been cancelled on the expiry of such period.

Where both husband and wife are employed under the Government, the title of each of them to allotment of a quarter under these rules shall be considered independently.

10.7.9 Non-Acceptance of allotment of offer or failure to occupy the allotted residence after acceptance.

1.If an officer fails to accept the allotment of a quarter within five days, or fails to take possession of the quarter allotted to him within eight days from the date of the letter of allotment, he shall not be eligible for another allotment for a period of one year from the date of the allotment letter.

2.If an officer occupying a lower type of residence is allotted or offered a quarter of the type for which he is eligible or for which he has applied, he may, on refusal of the said allotment or offer of allotment, be permitted to continue in the previously allotted residence on the following conditions namely:-

1.that such an officer shall not be eligible for another allotment for a period of six months from the date of the allotment letter for the higher class of accommodation and

2.while retaining the existing residence he shall be charged to same rent which he would have had to pay in respect of the quarter so allotted or offered, or the rent payable in respect of the residence already in his occupation, whichever is higher.

10.7.10(i) Period for which allotment subsists and the period for further retention:

An allotment shall be effective from the date of allotment order and shall continue in force until:

1.the expiry of the concessional period permissible under sub-rule(2) after the officer ceased to be on duty in the Head Quarters of his service.

2.It is cancelled by allotting authority or is deemed to have been cancelled under any provision in these rules:

1.the quarter is surrendered by the officer, or

2.The officer ceases to occupy the quarter.

Provided that in case the quarter allotted is not vacant on the date of the allotment order, the allotment shall be effective from the date on which notice of vacant possession of the quarter is received from allotting authority.

(ii) A quarter allotted to an officer may subject to sub rule(3) be retained with the permission of the allotting authority on the happening of any of the events specified in column(1) of the table below, for the period specified in the corresponding entry in column(2) there of, provided that the residence is required for the bonafide use of the officer or the members of his family.

Sl. NO	Events	Permission period fro retention of the quarter
1.	Resignation, desmissal, removal from service or termination of service.	One month
2.	Retirement	Three Months
3.	Death	Four months
4.	Transfer to a place outside the head quarters of service, One month Vide G. O. No. 756, Dt; 30.7.77	Two Weeks
5.	On proceeding on deputation within India, One month Vide G. O. No. 756, Dt; 30.7.77	Two Weeks
6.	Leave except leave on Medical grounds and leave preparatory to retirement.	For the period of leave not exceeding three months provided the officer not liable to transfer to place outside head quarters of his service
7.	Leave preparatory to retirement & leave on Medical Grounds.	For the full period of leave
8.	Study leave or deputation outside India	For the period of leave not exceeding six months
9.	On proceeding on training	Two weeks
10.	On becoming owner of residential building	One month

Explanation:

The period permissible on transfer mentioned against items (4) and (5) shall count from the date of relinquishing charge plus the period of leave if any, sanctioned to, and availed of by the officer before joining duty at the new office.

iii. Where a quarter is retained under sub-rule(2) the allotment shall be deemed to have been cancelled on the expiry of the admissible period, unless immediately on the expiry of the period of the officer resumes duty in an office in the head quarters.

An officer who has retained the quarter by virtue of the concession under item(i) or item(ii) of the table below sub-rule(ii) shall, on re-employment in the same town within the period specified in the said table, be entitled to retain that quarters and he shall also be eligible for any further allotment of quarter under these rules.

Provided that if the emoluments of the officer, on such re-employment do not entitle him to the type of quarter occupied by him, he shall allotted a lower admissible type of quarter.

An officer on deputation to an office, institution or organization situated in same head quarters may, with the permission of the allotting authority, retain the quarter in his occupation during the period of his deputation, provided that the officer shall vacate the quarter is and when the institution or organization constructs its own quarters for its employees.

10.7.11Surrender of an allotment and period of notice:

An officer may at any time surrender a quarter allotted to him by giving to the allotting authority at lease fifteen days notice before the date of vacation of the quarter. The allotment of the quarter shall be deemed to be cancelled from the sixteenth day after the day on which the notice is received by the allotting authority or the date specified in the letter, whichever is later. If he falls to give due notice, he shall be responsible for payment of rent for fifteen days or the number of days by which the notice given by him falls short of fifteen days.

10.7.12Liability for Rent:

1.The liability for rent of an officer who is allotted a residence shall commence from a date one week after the date of receipt of the order of allotment or from the date of occupation of the quarter whichever is earlier.

2.If the officer is unwilling to occupy the quarter allotted to him he shall intimate his unwillingness to the allotting authority within twenty four hours after receipt of the order of allotment by him, failing which he shall be liable for rent in accordance with sub-rule(1).

iii. the officer to whom a quarter has been allotted shall be personally liable for the rent thereof and for any damage beyond fair wear and tare caused thereto, or the fixtures or fittings or the services provided there in, during the period for which the quarter remains allotted to him, or where the allotment has been cancelled or deemed to have been canceled, till the quarter has been vacated and full vacant possession thereof has been restored to the allotting authority.

10.7.13Change of quarter:

1.An officer to whom a quarter has been allotted may apply through the head of his office/Department for change to a quarter of higher type of which he is eligible under these rules, at any time he becomes eligible for such higher type of accommodation.

2.All applications for a change of quarter under sub rule(1) shall be registered in the order of the date of which such applications are received. Separate registers shall be maintained for each type of quarters.

iii. A change of quarter shall be allowed to the officers whose names appear on the register maintained under sub-rule(2)in accordance with their rank in that register.

1.Every fifth vacancy in a Cycle of five vacancies shall be earmarked for allotment on exchange basis.

Provided that the allotting authority may, for sufficient cause, allow a change to quarter to an officer earlier than his turn.

10.7.14Mutual exchange of quarters:

1.Officers to whom quarters of the same type have been allotted under these rules may apply, through the heads of their respective office/Departments, for permission to mutually exchange their quarters.

2.Permission for mutual exchange may be granted for good and sufficient cause, if both the officers are reasonably expected to be on duty in the a head quarters of service and to reside in their mutually exchanged residence for atleast six months from the date of approval of such exchange.

10.7.15Share of quarter:

An officer who has been allotted a quarter may be permitted to accommodate another officer of the State Government in that quarter. The officer so permitted to share the quarter shall not be entitled to any house rent allowance.

1.A spouse of the officer to whom a quarter is allotted shall not be entitled to any house rent allowance from the date on which the spouse uses the quarter.

iii. An officer who is permitted to accommodate another officer, shall remain personally responsible for any damage beyond fair wear and tare, caused to the residence or its premises or grounds or services provided therein.

1.Permission to share a Government Quarters does not confer any right on the officer permitted to share the quarter, to get the quarter allotted in his name in case the allottee officer vacates the quarter for any reasons.

2.An officer permitted to share a Government quarter should vacate the quarter simultaneously with the allottee officer.

10.7.16 Overstayal in quarter after cancellation of allotment:

Where, after an allotment has been canceled or is deemed to have been cancelled under any provision contained in these rules, the quarter remains or has remained in the occupation of the officer to whom is was allotted, or of any person claiming through him, such officer shall be liable to pay damages for use and occupation of the quarter, services, furniture and garden equal to the market rent under paragraph 275 of the PWD Code.

1.In case where the allotting authority initiates eviction proceedings under the provisions of the /AP Public Premises (eviction of Un-authorized occupants) Act, 1968, against the officer whose allotment has been canceled, or is deemed to have been canceled under any provisions of these rules, the damages for use and occupation of the quarter, services, furniture and garden, shall be such as may be determined by the allotting authority under sub section (2) of section 7 of the aforesaid act.

10.7.17Maintenance of quarter:

1.The officer to whom a residence has been allotted shall maintain the residence and the premises in a clean condition to the satisfaction of the allotting authority, Municipality or Panchayat.

2.An officer shall not grow, except kitchen garden, any tress, shrubs or plants contrary to the instructions issued by the allotting authority. NO cut or lop off any existing tree or shrub in any garden, court yard or compound attached to the quarter.

3.. An officer shall not run a poultry farm or dairy in or around the Government quarter allotted to him.

10.7.18Garages:

1.The authority competent to allot garages shall be the Collector of the District.

2.Garage shall be allotted to officers owning cars strictly according to the date of occupation of the quarters.

3.. Rent for a garage shall be payable provisionally at the rate of RS. 6/- P.M.

10.7.19Conduct of officer and breach of rules:

1.If an officer knowingly furnished incorrect information in any application or written statement and secured a quarter, the allotting authority may, without prejudice to any other action that may be taken against him, cancel the allotment of the quarter made to him.

2.If an officer to whom a quarter has been allotted erects any unauthorized streucture in any part of quarter of uses the quarter or nay portion thereof for any purpose than that for which it is meant or tampers with the electric, water or sanitary connection, or commits any other breach of the rules or the terms and conditions of allotment, or uses the quarter or premises or permits the quarter or premises to be used for any purpose, which the allotting authority consiers to be improper, or conducts himself in a manner which is prejudicial to the maintenance of harmonious relations with his neighbors or other residents of the colony, the allotting authority, can cancel the allotment of the quarter made to him.

3.. Where the allotment of quarter is cancelled for conduct prejudicial to the maintenance of harmonies relation with neighbors or other residents of the colony, the officer may, in the discretion of the allotting authority, be allotted another quarter in the same locality or at any other place.

1.The allotting authority shall be competent to take all or any of the three actions under sub rules (1) to (3) of this rules and also to declare the officer, who commits breach of the rules and instructions issued to him, to be ineligible for the allotment of residential accommodation for a period not exceeding three years.

10.7.20Relaxation of rules:

The allotting the authority may for reason to be recorded in writing, relax all or any of the provisions of these rules in the case of any officer or quarter, or class of officers type of quarter with the prior approval of the Government.

10.7.21Terms & Conditions of allotment of Government quarters, supplementary to the provisions of the allotment of Government quarters rules in the District, 1974

1.The allotment of Government quarter is subject to the following terms and conditions:

1.That the allottee or any member of his family shall not own a house in the head quarters where the Government quarter is proposed to be allotted or possess a house allotted by AP Housing Board on hire purchase, during the occupation of the Government quarter, and that in the event of construction or purchases of the house by the allottee or any member of his family or possession of a house on hire purchase by him or any member of his family, the Government quarter allotted to him shall be vacated and handed over to the concerned authorities, immediately on completion of his house of after obtaining possession of the house purchased or allotted as the case may be.

2.That the allottee shall not allow any person who is not a member of his family, to reside with him. Without obtaining specific permission from the Government.

3.. That the allotte shall not use the Government quarter unused/unoccupied for a period exceeding three months.

4.That the allottee shall not use the Government quarter for any purpose other that residential purpose, but shall permit the officers authorized to enter the Government quarter or any portion of there of an shall give such information thereto, as may be required by the said officers.

5.That the allottee shall not letout transfer the Government quarter or any portion thereof.

6.The allottee shall pay license fee (rent) at the rate fixed by the Government from time to time, and that he shall bear the electricity and water charges.

7. That the Government shall have the right to deduct, through the Department concerned, the monthly rent from the salary of the allottees.

8. That the allottee shall occupy the Government quarter allotted to him within eight days of its becoming available for occupation, failing which the allotments made in his favour is liable to be cancelled.

1.That the allottee shall give atleast fifteen days advance intimation to the allotting authority, and the concerned section officer of the PWD, of his intention to vacate the Government quarter except in special cases.

2.That the allottee shall give alteast one week’s advance intimation of his vacation of the Government quarter to the concerned authorities of the water works Department and the AP state electricity board to enable them to take the last readings of the meters, failing which the allottee shall be liable to pay the electricity and water charges till the Government quarters is occupied by the next allottee.

3.That the allottee shall vacate the Government quarters on the date of going on leave preparatory to retirement or of the date of retirement or of other wise ceasing to be a Government employee.

9. That the allottee shall handover the Government quarter, at the time of vacation, in the same condition in which is has been given possession with reasonable wear and tare excepted, with all the electrical and other fittings. IN the quarter and obtain a clearance certificate, in the form given below, from the section officer, PWD to that effect.

CLEARANCE CERTIFICATE

1.Sri __________________________________________________________ Dated________________________Designation_____________________________ on____________________________FN/AN.

2.All electrical and other fixtures in the houses are verified and found to be in order. The following fixtures are found short and sum of Rs. ___________________ recovered from him.

Article Cost

1.

2.

3.

Section officer/PWD

Building Division.

10. That in case of any non-observance or violation, by the allottee, of any provision here in continued or any of the provisions of the allotment of Government quarters rules, 1973 the Government shall be at liberty forth with or at any time after wards to take possession of the Government quarter by eviction of the allottee and to collect penal rent at the rate specified by the Government from the date of occupation till the date of eviction.

11.1 Usufruct:

*The sales of usufruct trees, grass, etc., are made periodically in public auction after wide publicity.

*The old and full grown tress may be used as timber for utilization on works.

*Executive Engineers are authorized to grant without auction, lease of usufruct trees, grass etc., to village Panchayats and other bodies as specified in the rules in “Appendix” of ‘D’ code. (Para 344 ‘D’code)

*Tolls:

*The right to collect toll cess will be leases out either in public auction or by inviting sealed tenders. (Para 350 ‘D’ Code)

*The rates of toll cess are as follows:

1.	Motor cycles and Scooters	Rs. 1.00
2.	Auto Rikshas, 3 wheelers and tractors	Rs. 2.00
3.	Cars and Taxis	Rs. 5.00
4.	Station wagons and vans/td>	Rs. 6.00
5.	Buses/td>	Rs. 15.00
6.	Lorries & Heavy Vehicles/td>	Rs. 15.00

*The toll cess is applicable to bridges costing more than 25 Lakhs

(G. O. Ms. No. 229, TR &B Dt: 18.11.93)

*Construction of compound walls, reconstruction of collapsed compound walls, improvements to existing ones as well as proposals for provision of iron wire fencing require approval of Government.

But Government approval is not necessary in the case of part construction of a compound wall which may be done under “Repairs”. (Act 185 of APFC vol-I)

*Chief Engineer (Buildings) is delegated the power to sanction reconstruction of collapsed compound walls and also improvements to existing compound walls. The delegation is live upto 31.3.1982.

(G. O. Ms. No. 914, T R&B Dept., Dt: 9.8.1994)

*The in-charge officers(not full members of the cadre) can exercise the delegation of powers given in APWD code but they should not write confidential reports.

(G. O. Ms. No. 366, PW Dt: 19.3.1970)

In case of sanitary works, nomination can be given upto Rs. 10000/-. This limit is in lieu of Rs. 1000/- as laid down in para 255 of ‘D’ Code.

(G. O. Ms. No. 956, PW Dt: 23.9.1974)

*The intention of the Government in delegating the powers to Chief Engineers to accord provisional sanction to revised Estimates is that there should be some sort of sanction for the paying authority at the time of making final payment. The decision of the Government on the recommendation at S. No. 10 of Annexure-II to G. O. Ms. No. 1007, R&B, Dt: 5.11.1976 should be scrupulously followed.

(Govt. Memo. No. 355/C1/78-7 T, R&B, Dt 10.1.1979)

*The limit on expenditure on Annual maintenance including tyres and tubes.

Light Vehicles	Rs.12000/- per annum
Heavy Vehicles	Rs.20000/- per annum

The total expenditure on each inspection vehicle should not exceed 75% of the cost of vehicle purchased before 31.3.90 and that after 31.3.1990 beyond 75% limit Government approval is necessary.

(G. O. Ms. No.159, Dt: 20.10.1992)

*The Chief Engineers are delegated with the powers of diverting the posts while seeking sanction for continuance of the posts in their jurisdiction in every financial year (Continued for a further period of 3 years beyond 12.2.1993)

(G. O. Ms. No.3 Irrn & CAD (PW Sec. VII) Dept., Dt: 2.1.1996)

DELEGATION OF POWERS TO OFFICERS OF ROADS AND BUILDINGS:: IRRIGATION DEPARTMENTS

Sl.No	Nature of Powers	CE	SE	EE	Dy.EE	Remarks
1.	a.	The Administrative approval to Estimates for works (Other than residential buildings and Electrical works)
	i.	Plain Areas:	10.00 lakhs	3.00 lakhs	40000		G. O. Ms. No. 1007 Transport R&B(C1) Dept., Dt: 5.11.1976
	ii.	Tribal Areas:	15.00 lakhs	4.50 lakhs	60000		G. O. Ms. No. 1007 Transport R&B(C1) Dept., Dt: 5.11.1976
	b	Purcahse of T&P	Full powers subject to limt of budget allotment and clearance by the screening committee	30000	5000		ce, Major Projects can purchase small items of machinery up to Rs. 25000/- with out reference to screening committee
	c	Purchase of Land Improvements to floating plant for which rent or hire is recoverable	50000
2.	a	Technical sanction to detailed estimates of works	Full Powers up to the amount of Administrative approval plus excess indicated below	10.00 lakhs subject to condition that excess over Administrative approval shall not exceed 10%	1.00 lakhs subject to condition that the excess over administraitve sanction shall not exceed 5%		The powers of technical sanction apply to Revised Estimates also as per Ags clarification WEA/AP/15-31/84-85/133, Dt: 30.1.85
			I) For works costing upto Rs. 200 lakhs 10% subject to a limit of Rs. 1000000
			ii) For works costing above Rs. 2.00 lakhs 5% subject to a limit of Rs. 2000000
3		Excess over estimates (passing of excess expenditure over technical sanction)	15% above the amount of technical sanction	10% subject to the limit of powers of technical sanction	5% subject to the limit of his powers of technical sanction.
4		Rs. 10000	Rs. 6000/- the SE has no powers to be sanctioned excess over revised estimates sanctioned by higher authority	Rs. 2000/- The EE, has no powers to sanction excess over revised estimate sanctioned by higher authority
5		Acceptance of Tenders	Can accept tenders upto technically sanctioned estimate plus an excess of 15% or upto an excess amount of Rs. 10000/- over technically sanctioned estimate irrespective of percentage limit (Added as per G. O. 202 T.T&B, Dt: 8.9.1990)	Can accept upto Technically sanctioned estimate excess as he is competent to sanctioned excess over estimate subject to a maximum of Rs. 11.00 lakhs per each tender or upto an excess amount of Rs. 6000/-over technically sanctioned estimates irrespective of percentage limit, SE Major Irrgn. proj.) can accept tenders upto Rs. 30 lakhs provided they are lowest (added as per G. O. 292 T R&B, Dt: 8.9.1980	Can accept tenders upto sanctioned estimate excesss over estimate subject to a amximum of Rs. 1.05 lakhs for each tender or upto Rs. 2000/- over the technically sanctioend estimate irrespective fo the percentage limit.(added as per G. O. 292 TR&B, Dt: 8.9.1990)
6		Dispensing with tenders (Powers of Nomination)	Rs. 100000/-	Rs. 50000/-	Rs. 20000/-
7		RESIDENTIAL BUILDINGS Sanctioned of Estimates: Administrative approval to Estimates for works.
8		SANITARY WORKS: Administrative approval to Minor works for construction of latrines and septic tanks	2000/-	1000/-
9		ELECTICAL WORK: Residential and Non Residential Buildings
	i	To accord administrative sanction of estimates for the first installation of electrical fittings for all buildings
	a	Non Residential	100000/-	40000/-	5000/-
	b	Residential	50000/-	20000/-	2500/-
	ii	To accord Administrative approval to additions, improvements and alternations to electical works in Non-Residential buildings	15000/-	5000/-	1000/-
	iii	Residential	2000/-	1000/-
	iv	To accord technical sanction for detailed estimates for electical works	100000/-	30000/-
	v	Acceptance of Tenders	Can accept upt technically sanctioned estimate plus such percentage as CE is competent to sanction under excess over estimates.	100000/-	50000/-
	vi	Electical Maintanance estimates	To Prescribe lumpsum provision for annual repairs to electical installations in civil buildings upto a limit of Rs. 5000/- laid down in para 147 of D Code				Para-415
10		Dispensing with tenders (Powers of Nomination)	50000/-	2500/-	1000/-
11		to accord tenchincal sanction for special repairs estimates and ordinary maintenance and repairs estimates of special T&P	Full Powers	50000/-	25000/-		G. O. Ms. No. 351 (PW) PWD Dt: 3.8.73 & G. O. Ms. No. 86 M PM &E Dept., DT: 20.3.78
	a	R&B Dept., Spl. Repairs to Vehicles and maintenance of Vehicles	75000/-	40000/-	20000/-		G. O. Ms. No. 129 TR&B (C1) Dept., Dt: 13.3.86
	b	Repairs (works (R&B)		To sanction special repairs estimates within budget provision after the approval of special repair programme by CE aproves Kilowar rates fro pure maintenance	To sanction estimates for ordinary and special repairs with in budget provision up Rs. 20000/- for each work) (Para 429 D Code)		Para 418(a) of ‘D’ Code
12		Purchase of Ammonia paper and Blue print articles
	a	At a time	5000/-	2000/-	1000/-
	b	Annual Limit (Irrign. &Powers Projects Dept.,) Projects only	25000/-	10000/-	5000/-		G. O. Ms. No. 490, Irrgn Power (PW ) Dept., Dt: 8.2.81

DELEGATION OF POWERS TO OFFICERS OF ROADS AND BUILDINGS DEPARTMENT.

(G. O. MS. NO. 703, T, R&B ROAD (C1) DEPT., DT: 7.11.1977)

Sl.No	Nature of Powers	CE	SE	EE	Dy.EE	Remarks
1.		Contingenet Expenditure
	a	Bicycle	Can purchase 3 new bicycles	To purchase two bicycles in place of old condemned bicycles subject to budget provisions
	b	Books and Periodicals	Full Powers	Rs. 500/- for ref. Books (Non Govt. publications subject to budget provision)	Rs. 200/- for ref. Books (non-Govt. publications subject to budget provision)		Please see G. O. Ms. No. 389 GA, Dt: 4.9.96 on common items of expenditure
	c	Prnting & Binding	To let out work of printing to private press to an extent of Rs. 4000/- per annum subject to the condition that expenditure does not exceed Rs. 2000/- at a time.	To let out work printing to private press to an extent of Rs. 4000/- per annum subject to the conditions that exceed Rs. 2000/- at a time	Rs. 100/- at a time		-do-
2			Purchase of blue print articles not supplied by stationery department	Rs. 1000/- at a time	Rs. 200/- at a time		-do-
3		Type Writers	CE’s can sanction type writers against new sanction of posts of Typists. The procurement of the Type Writer should be made according to the normal procedure.				-do-
4		Powers to purcahse tools and plant forming part of a sanctioned estimate but not including office furniture or live stocks				Rs. 1000/-
5		To approve sales of dead and fallen trees in the compounds of Public buildings or by the sides of roads incharge of PWD and or Irrigation works upto a limit of Rs. 50/- in each case subject to the conditions laid down inpara 436 (3) (b) of APWD Code				Rs. 100/-
6		To approve sales of materials of insignigficant value				Rs. 100/-
7		To approve leasing of grass, fruits and fisheries				Rs. 100/-

DELEGATION OF POWERS TO THE OFFICERS OF PUBLIC HEALTH AND MUNICIPAL ENGINEERING DEPARTMENT

Sl.No	Nature of Powers	CE	SE	EE	Dy.EE	Remarks
1.		Administrative approval of estimates
	a	For Government Works	Rs. 3.00 lakhs	Rs. 60000/-	Rs. 15000/-		G. O. Ms. No. 320 MA, Dt: 20.5.80 of HMA & UD Dept.,
	b	For full contribution works	Rs. 3.00 lakhs	Rs. 60000/-	Rs. 15000/-
2		Technical sanction to detailed estimates of works (Original and repairs) both Government and full contribution works	Full Powers	Rs. 10.00 lakhs subject to the condition that excess over administraitve sanction shall not exceed 10%	Rs. 1.00 lakh subject to the condition that excess over administrative sanction shall not exceed 5%	Rs. 5000/-
3		Acceptance of tenders (Original and repairs works)	Can accept tenders for all works upto technically sanctioned estimates plus such exceeds as CE is competent to sanction under excess over estimates	a) Can accept upto technically sanctioend estimates plus such excess as he is competent to sanction under excess over estimates subject to maximum of Rs. 11.00 lakhs per each tender.	Can accept tenders upto sanctioned estimate plus such excess as he is competent to sanction excess oever estimates subject to maximum of Rs. 105000/- per each tender	Rs.20000/-
				b) To execute contracts and piece work agreements upto the limit of tenders accepted by the competent authority regardless of the restrictions imposed on the powers of SE in the matter of acceptance of tenders provided the agreements are drawn up in the standard from
4		Excess over estimates:
a	For works costing Rs. 100 lakhs and below	15% above the amount of technical sanction, subject to the limit of Rs. 7.50 lakhs	a) 10% subject to the limit of powers of technical sanction	a) 5% subject to the limit of his powers of technical sanction
b	To pas excess irrespective of percentage limits	Rs. 10000/-	b) To pass excess expenditue on all works irrespetive of total sanction estimate without percentage limit of Rs. 6000/-	b) to pass excess expenditrue on all works irrespective of total sanctioned estimates amount wihout percentage limit of Rs. 2000/- Ees have no powers to sanction excess oever revised estimate sanctioned by higher authorities
5		tools and plant administrative approval subject to budget provision	Full Powers	Rs. 60000/-	Rs. 5000/-
6		Tools and plant technical sanction	Full Powers	Rs. 5.00 lakhs	Rs. 10000/-
7		Dispensing with tenders	Rs. 1.00 lakh	Rs. 50000/-	Rs. 20000/-
8		Purcahse of Stores	As per codal rules	As per codal rules	As per codal rules
9		Insurance charges	Full powers to sanction Insurance only in case of fragile articles and costly machinery in transit	Full powers to sanction Insurance charges only in case of fragile articles and costly machinery in transti
10		Write off of irrecoverable value of stores, unprofitable outlay in works loss of revenue & loss manufactures.	Rs. 10000/-	Rs. 2000/-	Rs. 400/-
11		Write off T&P and unserviceable machinery	Rs. 2000/-	Rs. 1000/-	Rs. 400/-
12		POWERS OF DY. EES To make purchase and to make payment of bill to firms				Up to Rs. 1000/- subject to the condition that they exclude articles so purchased fromindents submitted by Executive Engineer

POWERS OF OFFICERS OF ZILLA PARISHAD

Sl.No		Nature of Power to be exercised	Authority to exervise the Powers
1.		To enter into Agreement with the contractors	Executive Engineer,(PR)
2.		To receive tenders and securing deposits from the contractors	-do-
3.	a	To Sanction the contingencies upto Rs. 200/- at a time for his offices and for offices under his control	-do-
	b	To sanctionpayment for petrol and oil bills for the jeeps under the use of the Executive Engineer upto the limits of sanction of consumption accorded by the standing committee and zilla praja parishad	-do-
	c	To sanction payment of reparis bills for the jeep up to Rs. 400/- at a time	-do-
	d	Districution of contingencies and TA among the Deputy Executive Engineers offices by the Executive Engineers, zilla praja parishads.	Executive Engineer, (PR)
	e	Extension of time for execution of works	-do-
	f	To incur an expendtirue upto Rs. 1000/- in emergency case such as for closing a beach for a tank or a road caused due to heavy rains or follds or re-roofing of the tatched school buildings due to heavy gate and wind, etc., and where it is necessary to execute urgent repairs to such damage provided all such cases are intimated to the DDO, Zilla Praja Parishad who shall place the matter before standing committee for formal approval.	-do-
4	i	To enter into Agreement with the contractors on approval tenders of entrusted on nomination, upto the extent of technical sanction powers.	-do-
	ii	to incur petty contingent expendtirue for their officers upto Rs. 25/-	-do-

POWERS OF ZILLA PARISHAED

Sl.No	Item	District Development Officer	District Development Officer	Zilla Praja Parishad	Government
1.	to accord administrative and financial sanction in respect of works and schemes
	a) for each item of nonrecurring expenditrue	Rs. 1000 and below	Over Rs. 5.00 lakhs but not exceeding Rs. 10.00 lakhs	Exceeding Rs. 10.00 lakhs
	b) for each item of recurring expenditrue		Rs. 10000/- and below	Over Rs. 10000/- but not exceeding Rs. 20000/-
2	To sanction grants in aid in respect of each scheme
	a) Non- recurring		Rs. 10000/- and below	Over Rs. 10000/- but not exceeding Rs. 20000/-	Exceeding Rs. 20000/-
3	To sanctin non- recurring expenditure for each contributory work or scheme without detailed estimates		Rs. 3000/- and below.

DELEGATION OF POWERS TO THE OFFICERS OF PANCHAYATRAJ ENGINEERING DEPARTMENT

(G. O. Ms. No. 24 R R&D, Dt: 12.1.1996)

Sl.No	Description of item	Chief Engineer	Superintending Engineer	Executive Engineer
1.	To accord Administrative approval to works other than resedential buildings and electrical works
	Plain Areas	Rs. 10.00 lakhs	Rs. 3.00 lakhs	Rs. 0.40 lakhs
	Tribal Areas	Rs. 15.00 lakhs	Rs. 4.50 lakhs	Rs. 0.06 lakhs
2	Electrical Works
	First installations to residential buildings	Rs. 0.02 lakhs	Rs. 0.01 lakhs
3	Purchase of T&P (Administrative)	Full powers (Subject to budget provision and clearance by screening committee)	Rs. 0.30 lakh	Rs. 0.05 lakh
4	Powers of Nomination	Rs. 1.00 lakh	Rs. 0.50 lakh	Rs. 0.20 lakh

Sl.No	Quantity & Description	Rate	Per	Amount
1.	Cement Concrete (even proportions such as 1:2:3, 1:3:6, 1:1.5:3 and 1:5:10 etc.,) per 1 cum 0.92 Cum cost of metal 0.46 Cum cost of cement mortar 0.06 Nos. Mansom 1st Class 0.14 Nos. Manson 2nd Class 0.80 Nos. men Mazdoor 1.40 Nos. women Mazdoor
2.	Cement Concrete )Odd proportion such as 1:1.5:4, 1:6:10 and 1:5:8) per 1 cum 0.60 Cum cost of Metal 0.54 Cum cost of Cement Mortar Labour rate as per above item No.
3.	a) rough Stone Dry Packing for Revetment/1 cum 1.10 Cum cost of rough stones 0.40 Nos Stone packing 1.10 Nos. Men Mazdoor 0.70 No.s Women Mazdoor b) Rough stone Dry packing for aprons 1 Cum Rate of revetment (Labour only) Deduct Rs.2.30/1cum
4.	Gravel backing for Revetment or apron/1cum 1.16 cum cost of Gravel 0.70 Nos. men Mazdoor 0.40 Nos. Women Mazdoor
	Plain Areas	Rs. 10.00 lakhs	Rs. 3.00 lakhs	Rs. 0.40 lakhs
5.	R.C.C. (1:2:3) using 20mm Metal excluding cost of re-inforcement and centering charge which is to be added separately/1cum 0.92 Cum cost of Metal 0.46 Cum cost of sand 0.23 cum cost of Cement 0.12 Nos manson 1st class 0.28 Nos manzon 2nd Class 2.10 Nos Men Mazdoor 3.50 Nos women Mazdoor Steel required:- for slabs 1cum 64 Kgs to 96 Kgs Steel required:- for Lintels 1 cum 128 kgs to 160 kgs Steel required:- for Beams 1 cum 160 kgs to 240 kgs.
6.	RR Masonry in cement mortar/1 cum 1.05 Cum cost of Rough stone 0.05 cum cost of Bond stones 0.34 cum cost of cement mortar 0.54 No.s manson 1st calss 1.26 Nos manson 2nd Class 1.40 Nos Men Mazdoor 1.40 Nos women mazdoor
7.	Coursed Rubble Masonry in cement mortar in first sort/1 cum 1.05 cum cost of coursed rubble stone 0.05 cum cost of Bond stones 0.28 cum cost of cement mortar 1.05 Nos manson 1st class 2.45 Nos manson 2nd calss 1.40 Nos men mazdoor 1.40 Nos women mazdoor
8.	Coursed Rubble masonry in cement mortar (2nd sort)/1 cum 0.55 cum cost of coursed rubble stone 0.50 cum cost of rough stones 0.05 cum cost of Bond stones 0.32 cum cost of Cement Mortar 0.75 Nos manson 1st class 1.75 nos. Manzon 2nd class 1.40 Nos. men Mazdoor 1.40 NOs women mazdoor
9.	Flus pointing to RR masonry in cement mortar/10 Sq.M 0.09 cum cost of Cement Mortar 0.48 Nos Brick Layers 1st class 1.12 Nos Brick Layers 2nd class 0.50 Nos Men Mazdoor 1.10 Nos women Mazdoor
11.	Grouting 0.23 Mts depth in cement mortar per 10 Sqm 0.31 Cum cost of cement concrete 0.08 cost of cement mortar 1.10 Nos Brick layers 2nd class 2.20 Men Mazdoor 3.20 Nos Women Mazdoor
12.	Pointing to Cuddapah slabs in cement mortar per 10 Sqm 0.01 Nos cost of cement mortar 0.02 0.48 NOs Brick layers 1st class 0.03 1.12 Nos. Brick Layers 2nd class 0.04 0.50 Nos men Mazdoor 0.05 1.10 Nos. women Mazdoor
13.	Jeddy Stone Dry packing for revetment per 1 cum 1.10 cum cost of Jeddy stone 0.40 Nos wodder or stone packer 0.40 Nos men mazdoor 0.70 Nos Women Mazdoor		1000 Nos
14.	Brick work in cement mortar per 1 cum 570 Nos cost of country Bricks 0.20 Cum cost of cement mortar 0.42 Nos Brick Layers 1st class 0.98 Nos Brick Layers 2nd class 1.70 Nos Men Mazdoor 2.10 Nos Women Mazdoor
15.	White Washing 2 Coats per 10 Sqm 0.07Cum Screened shell lime LS Gum Juice including Fire wood 1.50 Nos Brick Layers 2nd class 0.50 Nos Men Mazdoor 2.70 Nos Women Mazdoor

M.S PLATES

ROUND BARS

Thickness MM	Weight Kg/Sq Meter	Diameter in Inches	Area in Sq. in	Permeter in Inches	Weight In Ibs per ft.
5mm 6- 8- 10- 12- 14- 16- 18- 20- 22- 25- 28- 32- 36- 40- 45-	39.25 47.10 62.80 78.50 94.70 109.90 125.60 141.30 157.00 172.00 196.25 219.80 251.20 282.60 314.00	3/16 ¼ 3/8 ½ 7/16 5/8 ¾ 13/16 7/8 15/16 1 1 1/8 1 ¼ 1 3/8 1 ½	0.0280 0.049 0.077 0.110 0.196 0.250 0.370 0.442 0.518 0.601 0.702 0.785 0.994 1.227 1.484 1.767	0.589 0.785 0982 1.108 1.571 1.372 1.968 2.356 2.550 2.750 2.970 3.142 3.536 3.928 4.310 4.714	0.094 0.167 0.261 0.375 0.667 0.511 1.043 1.502 1.763 2.044 2.389 2.670 3.379 4.173 5.049 6.008

GENERAL DATA OF M.S. PLATES AND ROUND BARS

Dia in mm	Area in Sq.cm	Area in Sq.cm	Perimeter in cm	Weight in Kg/M	Weight in Ibs/ft	Length in Ibs/ft	Length per ton meters	Length per ton Feet
5 6 8 10 12 14 16 18 20 22 24 25 28 32 36 40	0.20 0.283 0.502 0.785 1.13 1.14 2.01 2.54 3.14 3.80 4.52 4.91 6.16 8.04 10.08 12.57	0.031 0.044 0.078 0.121 0.175 0.238 0.312 0.394 0.487 0.589 0.701 0.762 0.954 1.246 1.584 1.950	1.57 1.88 2.51 3.14 3.77 4.40 5.02 5.05 6.28 6.91 7.54 7.85 8.80 10.05 11.3 12.55	0.618 0.741 0.988 1.235 1.481 1.730 1.978 2.225 2.47 2.72 2.96 3.08 3.46 3.96 4.45 4.95	0.15 0.22 0.39 0.62 0.89 1.21 1.58 2.00 2.46 298 3.55 3.85 4.83 6.39 7.99 9.87	0.105 0.149 0.264 0.415 0.595 0.810 1.068 1.35 1.66 2.01 2.40 2.60 3.26 4.25 5.35 6.65	4510 2532 1621 1125 829 633 500 405 335 260 207 159 125 101	14797 5318 3691 2720 2076 1640 1328 1102 853 679 521 410 331

1	Mortars:
	Cement Mortar Cement Mortar Cement Mortar Cement Mortar Cement Mortar	(1:2) Prop. (1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop	14.48 Bags/cum. 09.63 bags/cum. 07.23 bags/cum. 04.81 bags/cum 03.62 bags/cum
2	Concretes:
	Concrete broken stone in C.M Concrete broken stone in C.M. Concrete broken stone in C.M. Concrete broken stone in C.M. Concrete broken stone in C.M. Concrete broken stone in C.M..	(1:2) Prop. (1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop (1:5) Prop.	05.80 bags/cum. 03.85 bags/cum. 02.89 bags/cum 01.92 bags/cum. 01.44 bags/cum 02.35 bags/cum
3	Cement Concrete:
	Cement concrete of Cement concrete of Cement concrete of Cement concrete of Cement concrete of	(1:1 ½ :3) Prop. (1:2:3) Prop. (1:3:6) Prop. (1:4:8) Prop. (1:2 ½ :5) Prop.	08.83 bags/cum. 06.67 bags/cum. 04.41 bags/cum. 03.31 bags/cum 05.29 bags/cum
4	Brick Work:
	Brick work in cement Mortar Brick work in cement Mortar Brick work in cement Mortar Brick work in cement Mortar Brick work in cement Mortar	(1:3) Prop. (1:4) Prop. (1:6) Prop. (1:8) Prop. (1:10) Prop.	01.92 bags/cum. 01.44 bags/cum. 00.96 bags/cum. 00.72 bags/cum 00.56 bags/cum
5	C.R.S.I Sort:
	Cement Mortar Cement Mortar Cement Mortar Cement Mortar Cement Mortar	(1:2) Prop. (1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop	04.03 bags/cum. 02.79 bags/cum. 02.02 bags/cum. 01.35 bags/cum. 01.06 bags/cum
6	C.R.S.II Sort:
	Cement Mortar Cement Mortar Cement Mortar Cement Mortar Cement Mortar	(1:2) Prop. (1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop	04.03 bags/cum. 03.01 bags/cum. 02.30 bags/cum. 01.54 bags/cum. 01.15 bags/cum
7	Randum Rubble:
	Cement Mortar Cement Mortar Cement Mortar Cement Mortar	(1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop	03.26 bags/cum. 02.45 bags/cum 01.63 bags/cum. 01.23 bags/cum.
8	P.P.C With 2” slabs in C. M
	(1:3) prop.	01.46 bags/10 Sqm.
9	Plastering with C.M ½ “Thick:
	Cement Mortar Cement Mortar Cement Mortar Cement Mortar	(1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop	01.44 bags/10 Sqm 01.07 bags/10Sqm 00.72 bags/10Sqm. 00.54 bags/10Sq.m
10	Cement Plastering ¾ “Thick:
	Cement Mortar Cement Mortar Cement Mortar Cement Mortar	(1:3) Prop (1:4) Prop (1:6) Prop (1:8) Prop	02.02 bags/10 Sqm. 01.51 bags/10 Sq.m 01.08 bags/10Sq.m 00.76 bags/10 Sqm.
11	Pointing :
	Cement Mortar Cement Mortar	(1:3) Prop (1:3) Prop	00.58 bags/10 Sq.m 00.43 bags/10 Sq.m
12	Cuddapah Slabs:
	Cement Mortar Cement Mortar	(1:3) Prop (1:4) Prop	02.15 bags/10Sq.m 00.12 bags/10 Sq.m
13	Chajja and Racks 2 ½ “Thick:
	(1 ½ “Thick CC and ½ “Thick plastering)		00.57 bags/1 Sq.m
14	Sponage Finishing:
	a) ½ “Thick I coat II Coat b) ¾ “Thick I Coat II Coat	(1:5)Prop,5/8“Thick (1:3)Prop,1/8“Thick (1:4)Prop,5/8”Thick (1:3)Prop,1/8“Thick	01.27 bags/10Sq.m 01.87 bags/10 Sq.m
15	Thick Polish shahbad Flooring	(1:6) Prop,	00.54 bags/10Sq.m

Units	Feet to Meters	Sq. feet to Sq. meter	Metric feet to cubic meter	Miles to kilometers	Acres to hectares	Tolas to grams	Pounds to kilograms	Gallons to litres
1	0-304	0-092	0-028	0-609	0-404-0-809	11-663	0-453	4-546
2	0-609	0-185	0-056	3-218	1-214	23-327	0-907	9-092
3	0-914	0-278	0-084	4-828	1-618	34-991	1-360	13-636
4	1-219	0-371	0-113	6-447	2-023	46-655	1-814	18-184
5	1-524	0-464	0-141	8-045	2-468	58-319	2-267	22-730
6	1-828	0-557	0-169	9-656	2-832	69-983	2-721	27-276
7	2-133	0-650	0-198	11-265	3-237	81-647	3-175	31-822
8	2-438	0-743	0-226	12-874	3-642	93-310	3-628	36-368
9	2-745	0-836	0-254	14-484	4-046	04-974	4-082	40-914
10	3-048	0-929	0-283	16-093	8-093	116-638	4-535	45-460
20	6-096	1-858	0-566	32-186	12-140	233-276	9-071	90-922
30	9-144	2-787	0-849	48-280	16-187	349-914	13-607	136-383
40	12-192	3-176	1-132	64-374	20-234	466-552	18-143	181-844
50	15-240	4-645	1-415	80-467	24-281	583-19	22-679	227-304
60	18-288	5-574	1-699	96-561	28-328	699-83	27-215	272-765
70	21-336	6-503	1-982	112-654	32-374	816-47	31-751	318-226
80	21-384	7-432	2-265	128-748	36-421	933-10	36-287	363-687
90	27-432	8-361	2-548	144-841	40-421	1049-74	40-823	409-148
100	33-480	9-290	2-831	160-934	40-478	1166-38	45-359	454-609
1000	305-100	92-903	28-316	1609-340	404-686	11663-84	453-592	4546-094